Events Specialist 2 at UCLA (The Regents of the University of California, Los Angeles)

A third-party hiring partner is presenting an exciting opportunity to join UCLA as an Events Specialist 2. This role is ideal for individuals who thrive in a detail-oriented environment and enjoy coordinating programs, events, and workshops. It is perfect for someone who can manage multiple tasks, solve problems independently, and provide operational support across academic programs.

The role provides a hands-on experience in organizing and executing events for programs including the Master of Real Estate Development (MRED), the Luskin School Events Office, and the Luskin Institute on Inequality and Democracy. The Events Specialist 2 ensures that events run smoothly, budgets are tracked, vendors are managed, and all program objectives are met. The position requires excellent communication skills, organizational strength, and the ability to prioritize under shifting demands.

Job Summary

Position: Events Specialist 2
Company: UCLA (The Regents of the University of California, Los Angeles)
Location: Remote, Los Angeles, CA
Employment: Full-time
Salary Range: $29.17 – $56.37 per hour
Job Category: Event coordination, program support

About the Role

The Events Specialist 2 works closely with unit directors and the school’s business office to support administrative and event-related functions. The specialist acts as a point of contact for day-of event coordination, handles vendor relations, and supports programs from planning through execution. The role also involves tracking budgets, reconciling expenses, and maintaining program documentation.

This position suits a proactive individual who can juggle multiple projects, track progress, and maintain quality across tasks. Candidates will manage on-site event operations, assist in program development, and ensure that each activity meets its goals.

Key Responsibilities

Event Planning and Coordination:

Organize, implement, and oversee events, workshops, conferences, and educational programs.
Serve as the primary contact for event logistics and day-of operations.
Coordinate travel, catering, registration, permits, parking, and honoraria.
Manage project timelines and track milestones to ensure objectives are met.

Administrative and Financial Support:

Manage procurement and payment through established purchasing systems.
Track budgets, process reimbursements, and reconcile expenses.
Prepare and maintain program documentation, internal process guides, and communications templates.
Support reporting and tracking of operational and financial metrics.

Communication and Stakeholder Management:

Maintain professional communication with faculty, staff, students, and external partners.
Draft and proofread communications, including web and email content.
Coordinate meetings, schedules, and agendas across multiple stakeholders.
Address program and event inquiries promptly and professionally.

Technical Skills and Tools:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
Ability to quickly learn new software and web-based applications as required.
Track project priorities, workflow, and budget details accurately.

Problem Solving and On-Site Management:

Respond to issues immediately during events to maintain smooth operations.
Apply independent judgment to execute assignments with minimal supervision.
Adapt to changing priorities and handle multiple projects under tight deadlines.

Required Qualifications

Bachelor’s degree in a related field or equivalent experience.
Experience planning and executing complex events, workshops, or programs.
Strong organizational and project management skills.
Ability to manage budgets, vendor contracts, and procurement processes.
Excellent written and verbal communication skills.
Ability to work evenings and weekends as needed and travel for events.

Preferred Qualifications:

Experience in a university environment with knowledge of campus protocols and administrative procedures.
Ability to design visual materials for presentations or event communications.
Familiarity with UCLA departments, policies, and academic mission.

Special Conditions

Successful background check required prior to employment.
Candidates must be 18 years or older.
COVID-19 and flu vaccination documentation required.

Compensation and Benefits

UCLA provides competitive pay and benefits, including:

Health, dental, and vision coverage starting on day one.
Retirement plans and savings options.
Paid leave and holidays.
Professional development and training opportunities.

Salary offers consider experience, skills, and business needs. Top-of-range offers are rare.

How to Apply

Qualified candidates should submit a resume highlighting event coordination, program support, and administrative experience. Applications can be submitted through UCLA’s careers portal. Selected candidates will be contacted for interviews.

Complete Position Description: UCLA Events Specialist 2