The Executive Assistant role is a high-impact position designed for a professional who is skilled in American business communication, executive support, and global workflow coordination. As an Executive Assistant, you will work directly with the President of the organization, providing strategic administrative support that enables smooth leadership operations across multiple time zones.
This role supports the President by managing complex schedules, preparing executive-level documents, coordinating communication with stakeholders, and ensuring efficient decision-making. The ideal candidate is a foreign national with native-level American English fluency, exceptional organizational skills, and the ability to operate effectively in fast-paced, high-stakes environments.
Job Summary
- Position: Executive Assistant
- Company: OFILM Group Co.,Ltd
- Location: China
- Employment Type: Full-time
- Salary Range: CNY 15,000 – CNY 30,000 per month
- Industry: Executive Support / Administrative / Corporate Services
About the Company
OFILM GROUP CO. LTD is a globally oriented technology and manufacturing organization known for its strong presence across international markets and its commitment to excellence in every aspect of operations. As a company with deep roots in innovation, precision engineering, and large-scale production, OFILM has built a reputation for delivering high-quality solutions that serve a wide range of industries including consumer electronics, smart devices, optical components, and emerging technology sectors. With a strategic focus on global competitiveness, the organization consistently invests in advanced capabilities, modern manufacturing systems, and continuous improvement practices to remain at the forefront of its field.
The company’s leadership team places a strong emphasis on professionalism, operational discipline, and cultural intelligence. As a multinational enterprise working with partners, clients, and teams from the United States, China, and other global regions, OFILM understands the importance of communication that is clear, respectful, and aligned with diverse business practices.
About the Role
The Executive Assistant will serve as the primary administrative, organizational, and communication support to the President, ensuring that the executive office operates with precision, clarity, and efficiency. This role extends far beyond basic scheduling and coordination; it requires a professional who is capable of managing complex priorities, anticipating needs before they arise, and maintaining absolute confidentiality in all matters. As the key point of contact for internal teams, external partners, and high-level stakeholders, the Executive Assistant will oversee the flow of information, prepare executive-level documentation, and support strategic decision-making processes.
Responsibilities
- Manage the President’s complex and dynamic schedule, including meetings, travel planning, and coordination across time zones.
- Draft, edit, and proofread executive-level documents such as reports, presentations, and email communication aligned with American business standards.
- Serve as the main point of contact for internal and external stakeholders, representing the President professionally.
- Organize executive meetings, prepare briefing materials, document action items, and ensure timely follow-up.
- Handle sensitive and confidential information in accordance with strict privacy protocols.
- Anticipate executive needs, resolve scheduling conflicts, and streamline workflows for maximum efficiency.
- Support special projects including events, budget coordination, and cross-department collaboration.
- Provide cultural insight related to American business etiquette to support smooth international operations.
Qualifications
- Must be a foreign national (non-Chinese citizen) holding a passport from the United States or another country where American English is the primary native language.
- Native-level fluency in American English, with expert knowledge of U.S. business communication and professional etiquette.
- Minimum of 1 year of executive support experience, especially supporting C-suite leaders.
- Strong proficiency in Microsoft Office Suite and collaboration tools such as Zoom and Slack.
- Outstanding organizational, multitasking, and time-management abilities in fast-paced environments.
- Eligible for company-sponsored Chinese work visa.
Requirements
- Bachelor’s degree preferred.
- Experience in finance, technology, or consulting industries is advantageous.
- Familiarity with Chinese business culture is helpful but not required.
How to Apply
Interested candidates should apply here. Provide your CV, relevant experience, and proof of nationality/English fluency if required. More application details can be added once you provide them.
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