Job Description
The Health services Administrator oversees the business operations of the Mashambanzou Care Trust. He / she is responsible for the management of the hospital finances, personnel, property and all other material resources. He/ she is a member of the hospital executive/MCT Management.
Duties and Responsibilities
A. FINANCE AND ADMINISTRATIVE DUTIES
In conjunction with other hospital executive members/MCT Management, plans and draws up the hospital budget annually, and submits this to the relevant authorities.
Is responsible for raising requests for purchase of hospital equipment and supplies
internal financial management compliance with statutory instruments, Operations manager to do the checks and aligns with Government statutes for MCU
Ensures Circulars, Accounting procedures/ Treasury instructions are carried out properly.
Ensures that the hospital cash payments and receipts are compiled
Acquittals of recurrent expenditure are submitted to the Operations and Resource Manager.
Chairs the Procurement committee meetings.
Approves all hospital expenditure, including Pharmaceuticals on behalf of the Medical Superintendent and approves payment of suppliers
B. HUMAN RESOURCES
Makes out and submits staff returns to Ministry of Health HR Office and MCT Management on monthly basis including leave, appointments and termination forms.
v’ Is respcnsible for appraisal of the following cadres administration staff, Housekeeper, kitchen and laundry staff, drivers, General hands and Security Officers.
Advises staff on their conditions of service and remuneration and informing them of any changes in policy and conditions of service.
Works on paysheet monthly and attends to employee queries. Processes forms e.g pension forms.
Meets regularly with the staff under his or her supervision to promote efficiency and good team spirit. Is a member of the panel responsible for appointment, promotion, discipline and dismissal of staff.
Responsible of the recruitment of staff.
Responsible for coordination of monthly Staff meetings
Health and Safety
Responsible for Security and Insurance
C. MATERIAL RESOURCE MANAGEMENT AND MAINTENANCE
Is responsible for the procurement, security and maintenance and insurance of hospital assets including buildings and grounds, non medical equipment and linen. Is responsible for the regular ordering of provisions, stationery and domestic supplies.
Ensures accurate stock control on all supplies, ensures proper inventory control procedures. Oversees the management of stores and stocks ensuring procedures are followed
In conjunction with the hospital executive, disposes all non- functional and irreparable equipment.
Co-ordinates hospital transport services and ensures the vehicle log books are correctty and accurately kept.
Manages contracting out of services e.g. laundry, catering cleaning and ground maintenance and Security Officers
D. PUBLIC
In collaboration with the Sister in Charge, deals with the enquiries from staff, patients and the public, when these can not be dealt with at the immediate level.
Liases and works in close collaboration with the responsible authority, Ministry of Health and Child Care, other institutions and Ministries as well as MCT Management.
Acts as liason officer between partner organization and the Hospital together with the Medical Superintendent.
Is a liason person between the hospital and other organisations that deal with the MCU
Qualifications and Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Diploma/Certificate in Human Resources and Supply Chain Management is an added advantage
• A Level qualification
• A minimum of 3 years of experience in HR and administration field
• Strong understanding of labour laws and HR best practices.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and Belina Payroll System
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to work with minimum supervision
• Counselling skills
• Mature person
How to Apply
Interested candidates are invited to email their CVs and a brief letter to: vacancies@mashambanzou.co.zw
Please use the subject line, “Health Services Administrator Application”.
Only shortlisted candidates will be contacted. We thank all applicants for their interest.
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