Job Description
The Corporate Services department is at the core of the British Embassy’s Operations. The Corporate Services Officer (Stores) an important role in the team by being pivotal in the compliance of the stores and assets across the estate while supporting the Team as a whole.
The role of Corporate Services Officer (Stores) is a diverse and complex position. It requires a motivated individual with an eye for detail, outstanding organisational and record keeping skills and excellent communication skills. Compliance, forward planning and timely coordination will be key to success in this role. This exciting position will expose the individual to a wide variety of areas within the operations arena.
Duties and Responsibilities
Roles and responsibilities:
Stores Management 40%
Manage inventory of technical supplies, bulk fuel, office and residential furniture and office supplies
Maintain accurate records of stock levels, receipts and daily issues
Responsibility of the implementation of furniture inventory procedures
Furniture movements as requested
Conduct regular stock checks and reconcile discrepancies.
Collaborate with procurement team to ensure timely replenishment of stock
Initiate disposals of excess stock
Coordination of asset information for all post assets
Administrative Duties 40%
Conducting ‘March In’ and ‘March Out’ procedures upon arrival and departure of UK-Based staff ensuring all steps are completed to FCDO standards, complying with Health & Safety requirements and offering excellent customer service
Responsible for monitoring and payment of all utilities and office services
Dealing with administration of set up and cancellation of satellite TV, telephone and internet connections for the office and residential properties
Working closely with external contacts, local suppliers and vendors as necessary to deliver Estates objectives
Team Activities 10%
Monitoring expenditure against assigned budget lines
Supporting Technical team and corporate services team when needed
Resources managed:
Line Management of the cleaning team
Qualifications and Experience
Essential qualifications, skills and experience
Excellent customer focus skills
Good knowledge of MS Excel and other MS Office programmes
Good problem solving, judgement and prioritising skills to deliver results within set deadlines
Good communication and influencing skills
Ability to multi-task and support multi-faceted teams in a shared corporate services environment
Precision in implementing tasks, meticulous attention to detail
Language requirements:
Language: English
Level of language required: Expert
Desirable qualifications, skills and experience
Procurement and logistics experience
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