Job Description
Contract: Fixed Term Contract
The Finance and Administration Assistant shall be responsible for ensuring that the project functions efficiently and effectively in all financial, administrative and operational matters by ensuring that the project consistently and correctly implements sound financial, contractual and administrative operating systems and that project activities are implemented in compliance with the donor award regulations and with LCDZ policies and procedures.
Duties and Responsibilities
Duties and Responsibilities
1. Providing accounting and financial support services for the project.
▪ Maintaining and implementing the electronic and manual financial management processes (chart of accounts, document flow, document stewardship, filling, retrieval, and disposal process).
▪ Taking part in the development of project activities and annual budgets for the project in liaison with the senior management.
▪ Taking part in the preparation of advance cash requests to the donor, based on project projections, and oversee the correct and accurate treatment of donor income, including disbursements for internal implementation.
▪ Reviewing project expenditures or payments processes to ensure correct, accurate, timely and compliant treatment of all expenses or payments.
▪ Reviewing the accounting ledgers and the maintenance of accurate and correct accounting information in a format amenable to easy reporting in line with policies and procedures.
▪ Managing the month-end closure activities and ensure all month-end outputs are timely and correctly documented to inform accurate reporting.
▪ Managing the tracking and control of expenditures within the donor approved obligations and budgets through program meetings and make recommendations for timely corrective action.
▪ Reviewing activities to identify, manage and monitor fraud and corruption risks within the project.
▪ Reviewing the project and consortium readiness for audit, coordinate all audit activities with the compliance function and with external auditors and champion the timely implementation of compliance and audit recommendations.
▪ Providing timely and accurate financial management or financial reporting products to internal and external stakeholders in line with organizational policies and grant agreements.
2. Cash Management
▪ Implementing the Cash Management procedures and ensuring that they are respected.
▪ Ensuring the availability and safe keeping of the necessary cash.
▪ Reviewing and processing payments for purchases falling within the project.
▪ Constant review and establishment of a robust accounting and cash management system
3. Implementing Finance Internal Control Systems and make recommendations for change.
▪ Visiting project sites to monitor progress on projects and checking on the use of funds on this project.
▪ Updating cash advances, expenditures and request cash to ensure availability and the safe custody of the necessary cash.
▪ Providing technical financial support to the project.
▪ Identifying the training needs of project team members and LCDZ staff.
Qualifications and Experience
• Degree in Accounting or business-related field including studying towards attaining membership with professional bodies in accounting such as ACCA, CIMA, CIS and CA.
• 5+ years of experience with at least 2 years of professional experience in project financial and administrative management.
• At Least 3 years’ experience with International Donor-funded contract administration, proficiency in locating and interpreting applicable rules, regulations and reporting requirements.
• Demonstrated experience managing sub-grants to partner organizations and proficiency in relevant accounting software’s and systems.
• Clean Class 4 Driver’s licence with at least 3 years driving experience.
How to Apply
To apply, please send your documents in PDF that includes your cover letter describing your interest, qualifications, contactable references, and your CV to Leonard Cheshire Disability Zimbabwe Human Resources at lcdzvacancies1980@gmail.com copying wmutangiri@leonardcheshire.org.zw by end of day, Thursday 12th June 2025. Applications should be clearly marked with the position applied for in the email subject line.
Leonard Cheshire Disability Zimbabwe is an equal opportunity organization and encourages both female and male candidates to apply. Only short-listed candidates will be contacted. Applicants will be considered on a rolling basis and shortlisting will proceed as applications are received. These positions are subject to the organisation securing the grant.
A member of The Leonard Cheshire Disability Global Alliance
The square is a registered trademark of Leonard Cheshire Disability Global Alliance which has licensed its use by Leonard Cheshire Disability Zimbabwe
Leave a Comment