Job Description:

• The purpose of the Supply Compliance Officer is to facilitate and maintain Tax and commercial compliance for the Marine and Midstream businesses.
• This role will serve as the overarching detective control for Marine and Midstream, by ensuring accuracy and integrity of all business-related activities.
• This role will oversee the accuracy and completeness of all operational documentation, perform routine and spot checks of compliance against agreed standard processes as well as be responsible for the internal reporting and insights sharing of near misses, incidents and lessons learnt.
• The Supply Compliance Officer will maintain strong relationships with bp’s clearing agents as well as the Tax, Accounting, Reporting and Compliance, FBT and Finance teams.
• In addition, this role will lead ongoing compliance and ensure business processes are updated with each review of relevant laws in Midstream and Marine space, working closely with the Tax team.

Key Accountabilities

Fuel Imports (petrol, diesel, unmarked kerosene, jet, and fuel oil):

• Facilitate twice weekly import meetings with representatives from Marine, Midstream, clearing agents, GBS, and Treasury to coordinate upcoming imports and identify risks or challenges.
• This includes ensuring the ongoing integrity of the centralized tracking tool for declarations and payments to SARS.
• Ensure compliance with documentary requirements for all imports through the review of all import documentation for accuracy and completeness before providing to clearing agents. Request vouchers of correction (VOCs) where relevant.
• Track imported volumes against annual import permit for all imported grades
• Apply for import permits, as and when required.

Fuel Exports (Petrol, Diesel/DMA, Jet, Fuel Oil):

• Liaise with clearing agents regarding customs clearance for all exports.
• Engage with shipping agents/counterparties to obtain DA 1 (Report Outwards for Ships) and DA 3 (Certificate of Clearance for ships for a destination outside the Republic) for every export.
• Track long outstanding documentation, and escalate to marketers for follow-up and potentially the re-issue of the invoice inclusive of duties/VAT.
• Initiate the correction of an export sale to a local sale, when relevant.
• Perform monthly reconciliation between Trade Statistics and exports as per the ERP system.
• Track exported volumes against export permit

SOS activities for Kerosene and Jet:

• Track the necessary SAD500 ZMS and ZMR documentation for unmarked kerosene sales and purchases.
• Reconcile all jet and kerosene imports into SOS locations – Trade Stats & ERP (exact process to be confirmed once SOS rules published)
• Reconcile all jet and kerosene removals and excise entries from SOS locations (exact process to be confirmed once SOS rules published)

Education

• Bachelor of Commerce or equivalent experience or Business-related qualifications (i.e. Supply Chain or Industrial Engineering)

Experience

• 5+ years of business experience and working within Indirect Tax compliance and auditing in large organisations
• Proven commercial acumen and Tax compliance experience
• Demonstrated ability to influence peers and the leadership
• Demonstrate ability to lead and develop others