Job Summary

• To provide project management services and administration support, and to develop, maintain and enhance operational business relationships.

Job Description

• Project Management: Monitors the progression of a project at every stage and ensure that the objectives of a project are meet |
• Quality Assurance: Maintain a desired level of quality in a service or product, especially by means of attention to every stage of the process of delivery or production |
• Meeting deadlines: Completes task timeously |
• Stakeholder management: Ensure that stakeholders are identified and engaged |Performing project-related administrative tasks such as maintaining project documents, completing project artefacts, view critical milestones and delivery dates, templates and tools (i.e. PlanEx, SAS MRM etc.) |
• Update and maintain teams boards, track and manage deliverables against plan, proactively manage and track model risk and controls |
• Facilitation of stand ups | Facilitation of key PM lead meetings | Involvement in planning, tracking and reporting of key projects |
• Clear and effective communication to manage expectations |
• Maintain PM and team administration systems e.g. co-ordinate meeting packs and agendas, meeting minutes, maintain admin folders on Team, leave schedule, team org chart and vacancies |
• Work with Senior PM to provide project administration support for large events and or meetings |
• Identify event requirements and proactively identify event solutions | Operationalize all event requirements (coordinate, manage & or design & implement various components of these) e.g. venue set up, décor, invitations and planning etc. Coordinate & manage logistics for meetings and events e.g. interact with internal & external stakeholders and providers to arrange venues, refreshments etc. |
• Coordinate all people related administration e.g. onboarding, offboarding, recruitment processes, resource management etc. |
• Identify & escalate team/stakeholder queries for resolution |
• Understand and manage model as well as project risks/risk events relevant to the role | Regular stakeholder engagement and follow-ups re open actions, drive this until resolution. |
• Maintain a desired level of quality in a service, by means of attention to detail. | Prioritize deliverables and complete tasks timeously | Coordinate invoicing, SAP payments & expenses | Assist with meeting pack creations and engagement with stakeholders to ensure quality packs are distributed as per SLA.

Education

• Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)