Job Advert Summary

• Join our dynamic team as a SHERQ (Safety, Health, Environment, and Quality) Administrator, where you will play a crucial role in supporting our SHEQ department. In this role, you will handle specialised administrative tasks, including calendar management and maintaining meticulous electronic and hard copy records.
• You will be responsible for compiling and analysing monthly SHEQ statistics, ensuring document control and tracking are seamless, and coordinating all SHEQ-related meetings and quality audits. Your attention to detail will be vital as you manage adhoc reports and deliver regular contract and regional reports on a daily, weekly, and monthly basis.
• Join Us: This is an exciting opportunity to contribute to our commitment to safety, health, environment, and quality. If you are passionate about administrative excellence and thrive in a supportive team environment, we invite you to apply and be part of our dedicated SHERQ team.

Minimum Requirements

• Minimum of 2 years proven experience in administrative roles, within a SHEQ environment.
• Strong organisational skills with the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite and experience with electronic record-keeping systems.
• Excellent communication skills with the ability to interact effectively at all organizational levels.
• Attention to detail and a proactive approach to problem-solving.
• Minimum qualification of Matric / Grade 12 / National Senior Certificate
• Diploma or degree in Business Administration or related field preferred.

Duties & Responsibilities:

Documentation and Compliance

• Maintain and update SHERQ documentation, registers, and records in line with standards and regulatory requirements.
• Ensure accurate filing and version control of policies, procedures, incident reports, and audit findings.
• Track and follow up on actions arising from audits, inspections, and incident investigations.

Incident and Audit Support

• Log incidents, near misses, and safety observations into relevant systems.
• Assist in preparing and coordinating internal and external audits.
• Provide documentation and data support for incident investigations.

Reporting and Analysis

• Compile SHERQ reports, statistics, and dashboards for internal and external stakeholders.
• Maintain data for monthly, quarterly, and annual SHERQ performance reports.
• Monitor and analyse trends in incidents, non-conformances, and audits to support continuous improvement.

Training and Communication

• Distribute SHERQ communications, alerts, and awareness materials.
• Support onboarding of new employees with SHERQ induction documentation and processes.
• Monitor compliance issues such as medicals, induction and training

System and Process Support

• Capture and maintain records in SHEQX.
• Support implementation of SHERQ procedures and system updates.
• Ensure administrative processes remain efficient, timely, and audit-ready.

General Administrative Support

• Manage SHERQ-related supplies such as PPE information and support with such requests, signage, and training materials.
• Coordinate SHERQ meetings, prepare agendas, and take minutes.
• Provide general support to the SHERQ team and assist with ad-hoc tasks.

Closing Date

• 2025/12/19