Description

Payroll processing and reporting on multiple payrolls

• Responsible for the payroll input of designated centres’ comprising of around+/- 700 staff members
• Choose appropriate engagement, transfer and separation procedures when capturing details onto system and doing calculations.
• Ensure that accuracy is maintained on the employee payslips.
• Maintain confidentiality of information and documentation at all times as per contract of employment
• Keep track of processing information received from HR Centres and distribute to responsible HR Officers for processing.
• Ensure accurate and complete processing of all information received.
• Ensure information is received through the correct input channel and escalate non-compliance.
• Ensure that overtime for all applicable centres has been received and imported or captured on payroll system.
• Administer Garnishee order deductions, and attend to debtors, and employee enquiries.
• On time escalation of non-adherence to payroll deadlines to ensure that payroll deadlines are met at all times.
• Input and select appropriate deductions for tax, pension, medical aid contributions etc. Verify for accuracy and completeness.
• Liaise with HR and Centres regarding required documentation, information, and related matters
• Compile management information in the desired format on request from the centre management and other users.
• Compile and print Payslips, payslip Analysis Reports and Variance Reports, and ensure that these are distributed timeously to centres, and that confidentiality is maintained at all times.
• Verify that the payslip analysis- and variance reports are signed by centre management and returned timeously, follow up and escalate on outstanding documentation.
• Ensure monthly payroll reports such as costing, deduction, capital balance are printed for own Centres as well as those in the Senior Payroll Officer’s group.

Reconciliation of payroll

• Export VIP data to excel and set up reconciliation sheet in excel. Print VIP deduction reports and reconcile data to payroll totals.
• Reconcile payments to benefit funds such as UIF, Medical aid, Retirement Funds etc.
• Present payment reconciliation to Payroll Manager for checking
• On time submission of third-party payroll supplier payments to ensure adherence to deadlines.
• Extract and distribute data in the required format in order to compile reports/schedules for service providers including Medical Aid, Provident fund, etc.
• Compile monthly salary journal from VIP system and ensure that journal totals balances to payroll control totals.

Record keeping

• Ensure that all payroll reports and payslips are bound and kept secure as per procedure. All other documents must also be filed in employee files

Process more elaborate payroll systems

• Interpret more complex payrolls within legislation and statutory deductions.
• Process management payroll

Dealing with queries

• Timeous resolution of queries.
• Assist HR Officers with more complex queries and provide timeous feedback on queries that takes longer to resolve and escalate as and where necessary.

Tax Validation

• Print and review monthly tax validation reports to follow – up and rectify exceptions.

Review Team processing

• Guide and advice team regarding policy, procedures and processes.
• Validate and approve final payments for terminations done by payroll officer and instruct the relevant officer of corrections that needs to be done where necessary.
• Monitor workload of payroll officer to ensure even workflow
• Review and sign off all bi-weekly ad hoc payments made by the team.

Governance

• Subscribe and align to SBV Services’ ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reporting on and managing the ESG requirements to ensure a positive

Lead as an Ambassador and executor of Change.

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.

Requirements

Minimum Required Work Experience

• 5 years payroll processing experience
• Demonstrated proficiency within a payroll processing function
• MS Office – intermediate Excel skills
• Good understanding of payroll tax
• Good understanding of accounting principles

Minimum Required Qualification

• Matric with Accounts and/or Mathematics with a minimum pass rate of 60% or above for any of these subjects, and/or,
• 3-Year tertiary financial qualification and or / Actively studying towards a 3-year tertiary financial qualification. At least first year successfully completed.