Key Accountabilities

The main responsibilities of the incumbent will, amongst others, include:

Manage Payroll Processes

• Complete and manage monthly payroll processes accurately and on time.
• Process salary payments, structure salaries per policy and legislation, ensure only valid employees are included, and administer third-party payments.
• Review and approve new staff details, overtime calculations, and conduct payroll runs, submitting EFT files as required.
• Ensure timely submission of payroll inputs from HR and other departments by the cut-off date and submit payroll files to the Financial Manager and CFO within agreed timeframes.
• Maintain accurate payroll records and oversee administrative tasks.

Maintain Payroll Information and Reporting

• Perform monthly salary reconciliations, ensuring accuracy of statutory deductions (e.g., PAYE, Medical Aid, Pension).
• Prepare and submit accurate financial and reconciliation reports, management information reports, and payroll documents for audits.
• Coordinate payments and maintain benefit records with service providers.

Provide Payroll Support and Advice

• Offer technical support to employees and management on payroll matters, monitor correctness of payroll administration, and ensure adherence to procedures and legislation.
• Respond to payroll queries with quality service per agreed SLAs.
• Support Human Capital with talent acquisition, salary adjustments, and salary analysis, including conducting salary surveys and benchmarks.
• Drive ad-hoc compensation and benefits projects and audits.

Process Bonuses and Incentives

• Prepare and analyse scenarios for remuneration support during salary negotiations.
• Calculate, process, and coordinate bonus and incentive payments accurately and on time, providing final calculations to HR as required.

Finalise Tax Documentation

• Apply for tax directives, review and approve IRP5 and IRP3 certificates, ensure correct SARS code allocations, perform EMP501 reconciliations, and submit accurate tax information within required timeframes.
• Archive reconciliations in a retrievable system.

Ensure Compliance with Statutory Requirements

• Maintain strict adherence to statutory payroll and benefits regulations, including PAYE, UIF, SDL, and pension/medical aid contributions.
• Identify and mitigate compliance risks proactively.

Manage Staff

• Set and monitor performance targets for payroll staff, ensure skills transfer, conduct performance discussions, and promote productivity while minimising absenteeism and turnover.

Monitor and Implement Remuneration Approach

• Conduct annual market surveys, perform remuneration and benefits benchmarks, and report on market and internal trends.
• Ensure adherence to Compensation and Benefits (C&B) policies, propose remuneration packages, and provide consulting on C&B matters.
• Document and communicate policies, support remuneration structuring, analyse internal parity, and design total rewards statements.

Analyse and Administer Leave Data

• Conduct quarterly leave analysis, process leave transactions accurately, audit balances, generate reports, and administer incapacity leave per policies.
• Follow up on outstanding balances and ensure compliance with leave policies and legal requirements.

Maintain External Stakeholder Relationships

• Coordinate with external role players, act as key liaison on payroll and benefits matters, provide input to strategic initiatives, resolve issues collaboratively, and respond to queries within agreed timeframes.

Deliver Training and Support Tools

• Provide training and tools to HR and Finance teams, maintaining sound professional relationships with stakeholders.

Requirements

Skills and Experience

We are looking for a dynamic, hardworking and a committed individual who meets the following requirements:

• A completed NQF-Level 7 qualification. A completed NQF-Level 8 will be an added advantage.
• A minimum of 5 years’ payroll, compensation and benefits experience, which includes knowledge of basic accounting practices and procedures, practice methods and techniques of process improvement.
• Minimum 2 – 3 years benefits administration experience.
• Must have conducted salary surveys/benchmarks and have working knowledge of salary grading systems.
• Knowledge of Payroll principles, practices and procedures.
• Proven working knowledge and proficiency of HRIS and Payroll systems.
• Working knowledge of applicable payroll related tax regulations, legislation and guidelines including, but not limited to garnishment, benefits distribution etc.
• Financial competence to perform detailed reconciliations and calculations.
• People management capabilities