Main purpose of the position

• Currently we are looking for a Senior Document and Information Manager in Cape Town, South Africa to be part of our global team working together towards our vision – Improving our future. As our Senior Document Control Manager, you will be responsible to secure that project and non-project related Documents and information are handled in accordance with our internal procedures and contract requirements and implemented in an efficient and uniform way across all global projects.
• Manage the Global Document Management Department and system in compliance with above.

Main responsibilities

• Overall responsibility to develop, improve and ensure compliance with Project Document Management Procedures and deliverables
• Ensure sufficient management of Non-Project Related information (documents, data, models, and records) into DMS/ ECM, including monitoring and follow up of expiry and validity
• Manage the Document Control Department, including the employees, ensure proper staffing and that projects are sufficiently manned
• Ensure all projects are in control of information and documentation across 1D, 2D, 3D, and data formats, and manage change in a robust way and reporting of document status of projects
• Ensure project documentation and information (TTO Package) is handed over to the Operations and Maintenance team
• Overall responsibility to update training material (including gamified training) and ensure new employees are sufficiently trained in Document Management (both projects and Governing Documents).
• Responsibility to maintain and update the Document Management / Enterprise Content Management system as required – propose solutions and facilitate, interfacing with the IT department and other parts of Scatec for the continuous improvement of processes
• Lead the SME team in feasibility, assessment and implementation of DMS or ECM systems
• Ensure compliance and support corporate activities related to ISO certification, data governance, and information quality standards

Qualifications and competencies

• Degree in Administration or Civil/Mechanical/Electrical Engineering
• Project Management qualification advantageous
• 7+ years Document Control experience, preferably on EPC/Construction projects
• 2+ years Managing a team
• 5+ years management of renewable energy projects
• Proven experience working with, the life cycle of all documents on a project from start to finish and architectural structure of the DMS flow process
• Basic understanding of ISO9001 requirements
• Fluent both written and spoken in English and French advantageous
• Ability to do training on document management system, processes and procedure with all stakeholders
• Demonstrate understanding in document mapping between Procedures and Project needs

Personal characteristics

It is part of every employee’s terms of reference to contribute to Scatec’s vision: Improving our Future and adhere to our company values which are:

• Predictable: demonstrate clear communication and listening skills, shares information in an open and honest way
• Driving results: demonstrate determination, pro-activeness, can prioritize and work independently
• Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust
• Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude

For this particular role we also expect

• Demonstrated ability to prioritize and handle a substantial workload to agreed time schedule
• Ability to Identify complex problems, review related information to develop and evaluate options and implement solutions
• Detail-oriented and capable of driving multiple projects simultaneously
• Strong oral and written communication skills
• Strong interpersonal skills, professionalism, and ability to work closely with members of different business groups and functions of a global company at all levels

Additional information:

• Must be able to work in a fast-paced and deadline driven environment
• Must be able to work extended hours when required