Role purpose

• The Senior Fund Administrator for Bonds and Money Market will be responsible for the execution of trade processes and controls on Local or International Bonds & Money. This role includes ensuring accurate and timely fund administration, compliance with regulatory requirements, and efficient operational processes.

Key Responsibilities

Fund Administration:

• Manage the daily operations of bonds and money market funds, including valuation, accounting, and financial reporting.
• Send accurate and timely settlement instructions via Swift, banking systems and manual faxes.
• Confirmation of interest entitlements, maturities and trades as per client SLA
• Perform key checks and controls daily.
• Perform back-up functions for staff when needed.
• Resolve any errors, queries and reconciliation discrepancies relating to trades.

Valuation and Pricing: 

• Monitor daily valuation and pricing of bonds and money market securities, ensuring adherence to pricing policies and procedures.
• Accurate and timely updating of Bonds & MM trades on Hiportfolio, in compliance with client and market requirements, policies and procedures.

Reporting and Analysis:

• Provide detailed reports and insights to investors on the performance of bonds and money market funds.
• Conduct analysis of fund expenses, identifying cost-saving opportunities and efficiency improvements.

Compliance and Regulatory: 

• Ensure compliance with relevant regulations and industry standards.
• Assist in audits and regulatory examinations, providing necessary documentation and explanations related to bond and money market portfolios.

Investor Relations:

• Act as the primary point of contact for investors, addressing queries and providing timely updates.
• Manage investor onboarding, subscription, and redemption processes, and maintain investor records.

Stakeholder Collaboration:

• Foster existing business relationships to ensure effective and efficient delivery, working with compliance, and operations teams to gather necessary data and insights.
• Support and guide junior fund accountants, providing training and support to ensure accurate and timely completion of tasks.

Process Improvement: 

• Streamline fund administration processes to enhance efficiency and reduce errors.
• Implement and maintain robust internal controls to safeguard fund assets and ensure data integrity.
• Collaborate with other departments, such as legal, compliance, and portfolio management, to ensure smooth fund operations.

Ad-Hoc Tasks:

• Perform ad-hoc accounting and reporting tasks as requested by clients or management.
• Ensure ad-hoc requests are handled efficiently and accurately.

Requirements

Competencies

• Analytical Skills: Ability to analyse complex financial data and derive meaningful insights.
• Attention to Detail: Ensures the highest level of accuracy and quality in accounting and reporting.
• Time Management: Effectively manages time and prioritizes tasks to meet deadlines.
• Technical Proficiency: Demonstrates proficiency with accounting software and platforms, strong understanding of investment products, fund structures, and administration principles.
• Adaptability: Demonstrates flexibility in handling changing requirements.
• Effective communication skills: The ability to communicate clearly and concisely to the level of audience.
• Leadership and influence: Demonstrates the ability to lead, motivate, and drive a team.
• Client Focus: Prioritizes client needs and ensures high levels of client satisfaction.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Economics, or related field.
• CPA or CFA designation advantageous.
• Good knowledge and understanding of the Financial Markets and Financial instruments.
• Good knowledge of HiPortfolio an advantage.                       
• 2-3 years of experience with Fixed Interest within the investment management industry.
• Experience with accounting software is advantageous.