Main purpose: 

• To provide committee service to the Governance and Management committees of the University as well as their standing committees. Additional special meetings may be required throughout the year. Service of ad hoc committees and task teams may also be required occasionally. The incumbent is also responsible for liaising with and where necessary to provide an oversight role to other Committee Coordinator/s on work produced in the University Secretariat, which is related to the aforementioned committees.

Brief Description        
Key responsibilities include the following

• Preparation of notices, agendas, minutes and documentation for Governance and Management committees of the University
• Liaison with and where necessary an oversight role to other Committee Coordinator/s
• Administration of elections
• Maintenance of committee membership lists
• Committeerelated tasks delegated by the ViceChancellor/Deputy ViceChancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proofreading documents

Minimum requirements

• Degree on NQF level 7 or a Diploma on NQF level 6 as a minimum qualification
• Minimum of five years proven experience in – 
• Drafting and editing highlevel meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
• Excellent proficiency in written and oral skills in the English language

Required competencies (knowledge, skills and behavioural attributes) 

Knowledge of the following –

• Email systems and its functionalities to facilitate meeting management
• Administrative systems and processes
• Compiling highlevel reports, agendas and minutes
• Excellent planning, organisational, administrative and time management skills

Demonstrable ability to –

• Précis debate at a high level and compile coherent reports
• Prioritise, pay attention to detail and act on information, maintain confidentiality, collegiality and professionalism
• Perform in a highly pressurised and deadline driven environment
• Effective administration of online/hybrid meetings
• Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint

Preference

• BA (English Major)/ (Communication) or equivalent 
• Certificate in Corporate Governance and Administration
• Experience of working in a university or higher education environment
• Copy editing skills

Deadline:18th November,2025