Purpose of the Role

• To update and maintain the records management systems of all records and file movements and handle information with the utmost discretion.

Qualification/s Requirements

• A Grade 12 is required coupled with a certification in Office Administration;
• A minimum 1 years’ experience obtained in an office administration or related environment;
• Knowledge and experience in the utilisation of MS Office; Ability and willingness to perform physical duties.
• Key Performance Areas

Provide Registry Services to sub-registries: •

• Open new files and volumes as required;
• Retrieve files and book them out to clients;
• Receive booked out files, book files in (update the records database) and return to the records stores ; and
• Conduct clean up in the operational areas to ensure all files are returned to the registry.

Provide Bulk Scanning and Indexing Services to all divisions:

• Update the file scanning register;
• Prepare files before and after Scanning;
• Conduct scanning of files;
• Convert the files into text searchable portable document format;
• Upload files into the Electronic Document Management System;
• Index files according to the prescribed minimum metadata requirements.

Disposal of files:

• Liaise with the Records Manager to determine files due for disposal;
• Draw out a list of files due for disposal; and
• Upon approval, move the files to the disposal area;

Control access to Records Stores:

• Ensure storeroom keys are kept safe;
• Oversee the cleaning of all records storage areas; Supervise pest control services; and
• Control access to the records stores.

Closing Date: 10 November 2025