Key Performance Areas will include but not limited to the following:Â

• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of informationÂ
• Check all submissions and contracts for accuracy and completeness against set standards and checklistsÂ
• Compile claims ensuring accuracy and compliance with contractual agreements and standard process and proceduresÂ
• Ensure well organized filing system is implemented for all areas of the operationsÂ
• Prepare documentation for external moderation ensuring compliance to policies and proceduresÂ
• Keep Senior Project Specialist and Provincial Manager informed of the progress and status performanceÂ
• Prepare various reports ensuring quality delivery within specified deadlinesÂ
• Keep track of WSP submissions on the system and keep project team informed of progressÂ
• Accurate and efficient capturing of Leaner Information on the system ensuring optimal attention to detail at all timesÂ
• Provide support to stakeholders on the completion and submission of WSP/ART/PIVOTAL documentationÂ
• Assist with resolving stakeholders’ queries ensuring projects specialist are informed and up-dated on a continuous basisÂ
• Adherence to W&RSETA policies, procedures, PFMA and relevant legislationÂ
• Assist with preparations for the internal and external auditsÂ
• Maintain a close working relationship between team members to optimally support Western Cape performance and deliver on stakeholder needs and requirementsÂ
• Adhere to sound corporate Governance in all aspects of the Western Cape SETA’s operations ensuring the integrity of SETA operationsÂ
• Ensure all behaviours and conduct are aligned with the SETA valuesÂ
• Effective, professional communication and dialogue with all stakeholdersÂ
• Effectively plan, coordinate, manage and execute ad hoc projectsÂ

Minimum Qualifications and ExperienceÂ

• National Diploma in Public Administration/Public ManagementÂ
• 2-3 years’ experience in AdministrationÂ
• Sound knowledge and understanding of AdministrationÂ