Job Description

We are seeking a highly organised and efficient Project Administrator to join our dynamic Real Estate Projects team in Johannesburg, South Africa. The successful candidate will play a crucial role in supporting project managers and ensuring the smooth execution of multiple projects across our organisation.

• Assist in the planning, coordination, and implementation of projects, ensuring they are delivered on time and within budget
• Maintain and update project documentation, including plans, schedules, and reports
• Coordinate project meetings, prepare agendas, and distribute minutes to all relevant stakeholders
• Monitor project progress and report on key performance indicators
• Manage project-related communications with team members, clients, and other stakeholders
• Create and maintain project files and databases using appropriate software tools
• Assist in the preparation of project budgets and track expenses
• Identify and escalate potential risks or issues that may impact project timelines or outcomes
• Support the procurement process for project-related goods and services
• Contribute to the continuous improvement of project management processes and best practices

Qualifications

• 3-5 years of experience in project administration or a similar role
• Proficiency in project management software (e.g., Microsoft Project, Trello, Asana)
• Advanced skills in Microsoft Office Suite, particularly Excel and PowerPoint
• Excellent written and verbal communication skills
• Strong organisational abilities with a keen attention to detail
• Demonstrated time management skills and ability to prioritise tasks effectively
• Problem-solving skills and ability to work under pressure
• Experience in coordinating multiple projects simultaneously
• Bachelor’s degree in Business Administration, Project Management, or related field (preferred)
• Project Management Professional (PMP) certification (preferred)
• Familiarity with project management methodologies is advantageous
• Ability to work collaboratively in a team environment
• Adaptability and willingness to learn new skills and processes

Additional Information

Behavioural Competencies:

• Adopting Practical Approaches
• Articulating Information
• Checking Things
• Documenting Facts
• Embracing Change
• Following Procedures
• Inviting Feedback
• Managing Tasks
• Meeting Timescales
• Producing Output
• Team Working
• Upholding Standards

Technical Competencies:

• Business Administration Skills
• Diary Management
• Meeting Logistics
• Project Administration Skills
• Travel Arrangements
• Written Communication
• Real Estate