Purpose of Role

• The Procurement Officer is integral to securing the smooth functioning of the mining company’s operations through proficient and effective procurement of essential goods, services, and equipment. The role encompasses tasks such as sourcing, negotiation, and maintaining supplier connections, all aimed at achieving timely and cost-efficient acquisition of materials and services essential for mining activities. Central to the mining operations, the procurement officer assumes a pivotal role in orchestrating the procurement process. This role hinges on the adept management of procurement strategies, supplier interactions, and adherence to industry regulations. The Procurement Officer’s significance lies in ensuring the company’s operational seamlessness through effective procurement of goods, services, and equipment. The role’s scope covers procurement process management, inventory, vendor engagement, and contract discussions, all geared towards optimizing costs, quality, and delivery schedules.

Role Context

Sourcing and Supplier Management

• Identify and evaluate potential suppliers, conducting market research and supplier assessments
• Build and maintain strong relationships with suppliers, negotiating favorable terms, and ensuring adherence to agreements
• Continuously monitor supplier performance, quality, and delivery schedules. Procurement Process
• Collaborate with cross-functional teams to understand procurement needs and specifications
• Manage end-to-end procurement process, including requisition, sourcing, bidding, negotiation, purchase order creation, and contract management
• Assist with periodic exercises to test the emergency preparedness of the facilities

Procurement Process

• Collaborate with cross-functional teams to understand procurement needs and specifications
• Manage end-to-end procurement process, including requisition, sourcing, bidding, negotiation, purchase order creation, and contract management
• This document is uncontrolled once printed 
• Collaborate with internal stakeholders to understand their requirements and specifications, ensuring alignment with company goals and budget constraints

Contract Management

• Draft, review, and finalize procurement contracts, ensuring legal and regulatory compliance
• Monitor contract terms and conditions, track deliverables, and resolve any contractual disputes. Cost Management
• Monitor and manage procurement budgets, analyse spending patterns, and identify cost-saving opportunities while maintaining high-quality standards 
• Mitigate and reduce Maverick Spend

Inventory Management

•  Collaborate with warehouse and inventory teams to ensure efficient stock levels and minimize excess inventory
•  Monitor inventory turnover and recommend adjustments to procurement strategies
•  Collaborate with relevant departments to maintain optimal inventory levels while minimizing excess stock 

Risk Management

•  Identify potential risks in the supply chain and develop contingency plans to mitigate disruptions
•  Stay updated on industry regulations and trends affecting procurement and supply chain activities
•  Monitor supplier performance to ensure consistent quality and adherence to agreements
•  Stay informed about changes in regulations and industry standards that might impact procurement operations.

Ethics and Compliance

• Ensure procurement activities adhere to ethical and compliance standards, company policy and procedures including the MPRDA, Mining Charter 2018, and BEE (Broad-Based Black Economic Empowerment) and all Law requirements in South Africa
• Ensure that actions and decisions taken do not bring the company into disrepute 

Data Analysis and Reporting

• Collect and analyse procurement data to identify areas for process improvement and cost savings
• Generate regular reports on procurement metrics and key performance indicators
• Proficient in MS suite, Excel, Word, etc.  

Purchase Order Processing

•  Generate and process purchase orders for required goods and services
•  Expedite, monitor, and track order status to ensure timely execution of on-time delivery in full (OTDF)

Documentation and Reporting?

•  Maintain accurate records of procurement activities, contracts, and supplier information
•  Generate regular reports on procurement activities, including cost analysis, savings, and supplier performance 

Requirements
Qualifications

• Grade 12 Matric Certifications
• Relevant Procurement and supply Chain Qualification (Preferred) 
• Chartered Institute of Procurement and Supply (CIPS) 
• Certified Supply Chain Professional (CSCP) 

Job-Specific Experience

• Minimum of 3-5 years’ experience, preferably in the Mining or Heavy Industry environment