Requirements

• Degree in Human Resources, Payroll or Finance.
• Accredited training on Sage 300 People system and a South African Payroll Association. membership will an added advantage.
• Minimum of 5 – 8 years’ experience in payroll administration.
• Minimum of 5 years’ experience on Sage 300 People.
• Experience of working with large volumes of payroll.
• Strong financial acumen and analytical skills.
• SARS EMP submission experience, monthly EMP201 as well as Annual and Bi-annual submission.
• Knowledge or experience with HRIS (Human Resource Information Systems).
• Attention to detail.
• Interpersonal skills.
• Teamwork and collaboration.
• Time management.
• Ethical practice and adhering to organisational values.
• Organisational knowledge.
• Effective communication (verbal and written).
• Information management.
• Analytical skills.
• Time management skills.
• Planning and organising.
• Conflict management.
• Presentation skills.
• Intermediate knowledge of Excel.
• Listening skills.
• Ability to prioritise own workload and work to tight deadlines.
• High level of accuracy and attention to detail.
• Making rule-based and analytical decision.

Responsibilities

• Maintain, monitor, and review information on the payroll system to ensure all information is accurate and up to date.
• Run reports from the payroll systems and compare data after payroll processing for accuracy of information on the system.
• Ensure all payroll input has been signed off by the relevant parties.
• Review of payroll calculations as per tax legislation and company policies.
• Record keeping of all supporting documents.
• Ensure employees are linked to the correct primary position.
• Liaise with line management to ensure employee information and salaries are completed timeously and accurately.
• Close payroll off on time with 100% correct data and assist with payroll variances.
• Oversee the day-to-day operations of the payroll officer/clerk by ensuring all payroll transactions are processed efficiently and accurately.
• Process all payroll input for earnings, deductions, company contributions, fringe benefits exactly as per instruction document as and when required monthly.
• Uploading of bulk batches and reconciling input processed.
• Run payroll checks and balance the payroll before manger runs the variance report.
• Ensure that payroll deadlines as per remuneration schedule are met on a monthly basis.
• Coordinate, the extrapolation, controlling and distribution of variance reports and other reports required by line management.
• Import and generate overtime worked and other allowances as per payroll instructions submitted.
• Link new employees to ess and correct leave setup as per payroll instructions.
• Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and compile a reporting.
• Work closely with benefits unit to ensure monthly changes are done correctly and each change is accompanied with instruction document.
• Process employee transfers, promotions within the organisation and transfer of leave setup and hierarchy setup to new entity.
• Process and reconcile all miscellaneous input for deductions for external stakeholders such as garnishees, insurances and other stakeholders in accordance with policies and procedures including statutory requirements.
• Completion of quarterly statistics.
• Prepare and maintain payroll record and reports for audit purposes and requirements.
• Give input on the review of payroll policies and procedures.
• Assist with regular updates of the payroll sops.
• Assist with the implementation of corrective measures to address audit findings.
• Ensure payroll tickets/queries are being attended to by officers within the sal.
• Compliance with employee, tax, and labour regulations. Stay up to date with any labour or legislative change.
• Take part in training initiatives including subordinates.
• Ensure contracting, bi-annual reviews process is completed and signed off.
• Provide continuous guidance and support to subordinates.
• Engage employees on matters relating to payroll and benefit through awareness sessions.
• Drive regular employee information updates.
• Resolving payroll discrepancies and queries.
• Assist with streamlining of payroll processes.
• Effective communication to all stakeholders regarding any changes or updates regarding payroll.
• Assist with Annual and bi-annual tax submission on SARS easyfile.
• Assist with monthly EMP201 submissions on efiling.

Closing Date

• 11 November 2025