Duties/Pligte

• Providing reception and administrative support to the Senior Director and the team, including diary and schedule management.
• Assisting with the administration of meetings, e.g. agenda, minutes, actions.
• Assisting with document management, including the drafting, formatting and collation of relevant documentation and presentations.
• Establishing and maintaining accurate digital databases.
• Making travel, transport and accommodation arrangements for the Senior Director.
• Timeous and effective assistance with relevant registrations, e.g. conferences.
• Timeously liaising with various internal and external service providers to ensure the effective functioning of the office.
• Independently handling enquiries addressed to the office of the Senior Director.
• Assisting with financial administration, including purchase orders, SUNFin payments, and reporting.
• Assisting with logistical arrangements of relevant events and workshops.

Job Requirements/Pos Vereistes

• At least an NQF level 6 administration or secretarial qualification, plus five years’ relevant experience in administrative support at managerial level.
• Proven ability to communicate effectively in the multilingual and multicultural environment in English and another official South African language.
• The ability to liaise with individuals at management and other levels, both within and outside the University.
• The ability to build and maintain relationships in order to gain support for initiatives and objectives.
• Proven ability to effectively use office software, e.g. the Microsoft Office suite.
• Proven financial administration experience.
• The ability to function under work and time pressure without compromising accuracy and efficiency.
• Excellent time management skills.
• The ability to express ideas clearly, concisely and persuasively in writing.
• Excellent verbal and written communication skills in at least English and one other official South African language.
• High-level organisational abilities.
• Demonstrable initiative in the performance of the required tasks.

Recommendation/Aanbeveling

• Relevant experience of working within the higher education environment.
• Relevant experience of working within a project management environment.
• Thorough knowledge of Stellenbosch University’s administrative and financial systems.

Closing Date :  4-Jul-2025