Job Description

To provide end-to-end secretarial support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

• Provide proactive management of an Executive’s diary, independently scheduling appointments where necessary and referring to the Executive on the prioritisation of appointments, therefore assisting in the management of their workload.
• Co-ordinate the end-to-end organisation of meetings by ensuring required attendees are available, all logistics and accesses are arranged, all meeting documentation is prepared and distributed as required and that all related issues are resolved independently.
• View the Executive’s incoming mail on an ongoing basis. Flag items that need personal attention and direct selected emails to the Executive’s direct reports or other departments for resolution.
• Respond or redirect staff, customer or other stakeholder issues relevant to the Executive and follow-up on closure or resolution of issues.
• Collate communications, articles, briefings and project proposals, board minutes, agendas, reports and other documents, as requested, to be distributed in the business within the required deadlines. Obtain approval from the Executive prior to distribution

Qualifications

• Diploma: Office Administration (required)

Additional Information

Experience Required: Secretarial Services & Business Support

• 5-7 years: Experience in all aspects of supporting a senior person in the management of their office or administrative requirements.
• Finance Acumen: Experience with Budgets and Income Statements (Preferrable)
• Excel (advanced)
• PowerPoint (advanced)