Description

• Implement the unit operations plan by understanding planned activities, including projects and key performance indicators, communicating these to relevant stakeholders, and monitoring execution on a daily basis.
• Track unit performance against targets by identifying progress, highlighting areas of concern, drafting reports, and submitting them quarterly or as required.
• Monitor performance trends by identifying anomalies and initiating corrective actions on a monthly basis or when necessary.
• Ensure compliance with policies by staying informed through continuous learning, participating in training sessions, and resolving any policy-related queries as they arise.
• Maintain adherence to standard processes by applying them correctly in daily operations and addressing any deviations or concerns promptly.
• Identify and propose process improvements by analysing gaps, presenting recommendations to the line manager, and supporting proposals with relevant information.
• Oversee the third-party payroll service provider by submitting required documentation, coordinating deadlines, monitoring service level agreements, resolving queries, and addressing issues on a monthly basis.
• Accurately process payroll by verifying salary data, ensuring correct allocation of salary, medical aid, retirement, and bargaining council contributions, and submitting for approval each month.
• Oversee third-party benefit service providers by preparing and submitting documentation, resolving outstanding queries, participating in annual negotiations, communicating arrangements, and ensuring compliance with service agreements.
• Oversee employee leave management by tracking applications and approvals, resolving issues, supporting managers and staff, and ensuring accurate reporting.
• Contribute to the annual staff budget by extracting payroll data, preparing departmental and company-wide staffing budgets, and submitting for managerial approval.
• Provide payroll advice and support by investigating and resolving payroll-related queries, offering guidance, and ensuring adherence to payroll policies.
• Support internal and external audits by compiling and submitting required documentation, addressing auditor queries, and ensuring payroll compliance annually and as required.
• Implement and manage expenditure within budget by understanding cost components, approving spend in alignment with financial policies, and conducting monthly reviews.
• Monitor actual expenditure by analyzing financial reports, identifying anomalies or areas of concern, and executing timely corrective actions.
• Ensure effective implementation of SHE by delivering comprehensive training, completing training programs, and addressing any identified gaps or non-compliance.
• Monitor SHE performance by establishing clear standards, ensuring timely completion of monitoring activities, and resolving issues within defined deadlines.
• Maintain ongoing SHE compliance by reviewing current practices, identifying deviations, and correcting them within established timelines.
• Build and maintain productive relationships with internal and external stakeholders by facilitating regular communication, exchanging feedback, and supporting collaboration.
• Manage service provider performance by tracking service level agreements, monitoring delivery against standards, identifying issues, and applying corrective actions when necessary.
• Support recruitment of employees in line with the EE targets by participating in interviews and offering structured feedback during the hiring process.
• Manage workforce resourcing by aligning staffing levels with work demands and assigning resources to meet operational goals.
• Supervise staff performance by setting clear expectations, tracking work output, providing feedback, and addressing performance issues through corrective actions.
• Foster staff development by identifying individual development needs, in line with departmental training needs analysis supporting skill-building initiatives, mentoring team members, and monitoring progress.
• Oversee implementation of HR policies and procedures by ensuring compliance, identifying areas of non-compliance, and resolving issues in a timely manner.

Requirements

• Matric / Grade 12 or equivalent
• Diploma in Finance or Payroll or similar
• B Com in Finance or similar
• SAPA
• 5+ years in payroll administration