Purpose of the Position:

• The purpose of the Payroll Administrator is to handle all payroll and benefits-related input and reporting, as well as ensuring statutory compliance and returns for permanent employees, as well as monthly and hourly paid contractors.

Key Responsibilities and Output Areas Include:

Payroll Data Integrity and Maintenance:

• Maintain the Master File data on Sage 300 People.
• Ensure that procedures and practices are in place to provide strong controls and good governance in payroll.

Payroll Input, Duties & Responsibilities:

• Responsible for the preparation and processing of the monthly payrolls on Sage 300 People. This includes the entire cycle of payroll processing from capturing new employees, changes, and terminations.
• Coordinate between payroll and Human Capital to ensure proper flow and maintenance of employee data.
• Maintain employee records, ensuring that employee changes are processed correctly and on time, and review changes for proper authorization.
• Generate reports for payment, such as PAYE returns.
• Keep abreast of company policies and tax legislation that impact remuneration.
• Prepare month-end reports, including expense claims, Headcount reports, Leave Provision reports, General Ledger, and 3rd party payroll payments.
• Ensure timely communication of payroll changes to the HR manager.
• Handle EMP201 submissions and ensure compliance with statutory requirements.

Education:

• Matric
• Payroll Diploma

Experience and Skills:

• 3–5 years of payroll administration experience in a large company.
• Proficiency in Sage 300 People.
• Experience in Employee Self Service (ESS).
• MS Excel skills.
• Familiarity with statutory compliance and reporting requirements from SARS, DOL, and other bodies.
• Knowledge of the Pension Funds Act.
• Understanding and knowledge of Medical Aids.
• Familiarity with South African Employment Legislation applicable to payroll.

Critical Core Competencies – Personal & Behavioural:

• Adhering to Principles and Values
• Supporting and Caring (motivating/assisting)
• Applying Expertise and Technology
• Delivering results and meeting customer expectations
• Relating and Networking (communicating and developing relationships)
• Formulating strategies and concepts
• Leading and Deciding (taking initiative)
• Entrepreneurial and Commercial thinking
• Persuading and Influencing
• Learning and researching (continuous improvement)
• Achieving personal work goals and objectives (planning and organizing)
• Creating and innovating (problem solving)
• Collaboration