Reporting directly to the Executive Manager: Learning Programmes, the incumbent shall provide professional administrative support to the Executive Manager by:

• Managing a diary of the Executive Manager.
• Planning, implementing and maintaining a proper filing system.
• Making travel and accommodation arrangements.
• Coordinating meetings for the Executive Manager and preparing required documents before and after each meeting.
• Preparing all correspondence for the Executive Manager’s approval.
• Ensuring smooth daily functioning and operations of the Executive Manager’s office.
• Distributing tasks to the Departmental Managers who report to the Executive, monitoring and reporting on the progress of projects and the completion thereof.
• Collating information and compiling reports in the required format and ensuring timeous submission of such reports.
• Liaising with all staff responsible for the organisation’s governance, management and operations.
• Building and maintaining professional and supportive relationships with stakeholders that engage an office of the Executive Manager on a regular basis.
• Resolving stakeholder queries, and ensuring timeous escalation to the Executive Manager, where necessary.
• Supporting the Executive Manager in drafting presentations.
• Ensuring that the quality of all documents submitted to the Executive Manager’s office is of a required standard and format.
• Performing any other duty(ies) that may be delegated by the Executive Manager from time to time.

JOB REQUIREMENTS

• Grade 12 / Matric / NVC 4 is required.
• A minimum of NQF level 5 qualification in Office Administration / Office Management / Public Administration / Public Management / Secretarial Services / Business Administration / Business Management is required.
• A minimum of 4 years’ Personal Assistant experience to a Senior Manager is required.
• Must be computer literate at an intermediate level.