Tasks and responsibilitiesÂ

• Assume primary responsibility for all day-to-day administrative, logistical, and financial management tasks to support the project’s operational framework.Â
• Work with the Assistant FAORs in Programmes and Admin to ensure efficient and effective implementation of the project activities as per the approved work plan.Â
• Support the Project coordinator in drafting and negotiating Letters of Agreement (LoAs) with delivery partners in line with FAO policies.Â
• Oversee the execution of agreements, ensuring compliance from all parties.Â
• Support the development of project reports, presentations, and other communication materials as required.Â
• Coordinate the administrative aspects of communication and support accurate, timely reporting.Â
• Manage all logistical and administrative tasks necessary for the successful delivery of training and capacity-building eventsÂ
• Coordinate with vendors and streamline event management processes.Â
• Implement robust expenditure tracking and streamline procurement processes.Â
• Standardise reporting templates and streamline meeting logistics.Â
• Develop an electronic system for tracking documentation and financial transactions.Â
• Ensure streamlined processes for documentation, travel, procurement, and reporting.Â
• Support the Project Coordinator and the project in ensuring that activities align with national policies, national strategies and policies and project goals.Â
• Assist in the preparation of the project budget and ensure adherence to FAO financial regulations and guidelines.Â
• Monitor project timelines and deliverables, ensuring that operational goals are met.Â
• Prepare procurement and travel plans according to the project workplan.Â
• Support the Project coordinator during steering committee meetings, delivery partners meetings.Â
• Support the recruitment of affiliate workforce.Â
• Exchange lessons-learned and insights with the project team including the FAO Operation team at SFS, RAF and HQ.Â
• Where necessary support the project team during country missions with project partners and One Health InitiativesÂ
• Undertake other relevant tasks mutually agreed and deemed necessary by the FAO Representation.Â

Minimum RequirementsÂ

• University degree in legal or social sciences
• Five years’ Experience in Operation managementÂ
• Working knowledge (level C) of English
• National of South Africa