Description

• Render office administration, including filing and removal of files in line with applicable laws.
• Coordinate the flow of correspondence from the office to the Board/Council and other stakeholders.
• Assist in logistical arrangements for Council and Management Committee Meetings (Boardrooms, Data projector, Recording Devices, catering services, etc).
• Proper record management of meeting records, agenda packs, and approved signed minutes in line with applicable laws.
• Diary management of the Group Company Secretary, screening calls, making copies, and managing incoming mail.
• Logistics management in the office of the Group Company Secretary & Council Members (travel arrangements, accommodation, etc).
• Financial administration and procurement management, including requisitions of budget,variance reports, monitoring (S&T), requisitions and invoices.
• Order office equipment, stationery, and office supplies in line with relevant policies.
• Rendering other secretarial and administrative support to the Group Company Secretary and team members when required. (Proper loading of  meeting packs on Convene, Drafting of Committee’s Agenda, compiling resolution registers, drafting of chairperson’s reports)
• Manage Board related claims and invoices.
• Perform any ad hoc duties required by the Group Company Secretary.
• Keeping an updated register of approved ARC policies by Council.

Requirements

• A National Diploma in Office Administration/Secretarial or equivalent qualification.
• 3 to 5 years of relevant experience.
• Experience in a finance environment will be an added advantage.
• Proficiency in MS Office suite.
• Knowledge of administrative processes.
• Good communication skills (verbal and written).
• Good Interpersonal relation.
• High degree of integrity and tact in handling sensitive and classified information.

CLOSING DATE FOR APPLICATIONS: 22 SEPTEMBER 2025