Key Performance Areas will include but not limited to the following:Â

• Execute sound administration and recording across Monitoring and Evaluation services, processes and proceduresÂ
• Liaising with other Business Units to ensure proactive communication regarding theÂ
• Unit’s Validation and Reporting Schedule;Â
• Scheduling and organizing meetings; andÂ
• Taking minutes and keeping records thereofÂ
• Ensure that a well-organized, up-to-date filing system is implemented and maintainedÂ
• Establishing an effective Records Management System for the Unit and ensure that records are correctly labelled and timeously filed/uploaded in the Unit’s Records Management System.Â
• Maintaining the Unit’s File Plan by updating the File Plan with new documents; Retiring obsolete documents from the File Plan; and ensuring alignment between the File Plan and the Unit’s Records Management System.Â
• Render Administrative Support within the UnitÂ
• Facilitate travel bookings for employees within the unit;Â
• Participate in the unit’s capacity building sessionsÂ
• Collate and file records pertaining to performance management records, leave records, stakeholder visit records etc.Â
• Handle and maintain stationery orders and ensure sufficient stock levels and controls are implemented to align with the budgetÂ
• Render administrative support pertaining to processing of RFPs and invoices.Â
• Provide records management support related to Performance InformationÂ
• Support the unit to continuously track, monitor and measure its performance against set performance targets by drawing unit specific reports and filing evidence to substantiate performance reported;Â
• Assist in ensuring the timeous availability of the Organizational Performance Report for circulation to all employees by drawing the report from the system as per Reporting Schedule;Â
• Assist with preparing documentation for Auditors and provide audit information (internal and external) as requestedÂ
• Collate information for audit queriesÂ
• Assist in ensuring accessibility and availability of the POE related to Performance Information Reports to management when required.Â
• Assist in maintaining the unit’s knowledge management system related to M&E and performance records ensuring that records are archived after audits have been completed.Â
• Handle, report and respond to stakeholder queries and complaintsÂ
• Assist the M&E Specialist with validation of Final Report and in preparation for internal and external Audits.Â
• Assist the M&E Unit with preparation of the validation processÂ
• Assist M&E Unit in verification, validating performance information and compiling of quarterly and annual reportsÂ
• Conduct monthly verification of reported information to ensure quality and accuracy performance information by the M&E UnitÂ
• Provide target owners with guidance on the validation process based on DHET validation guidelines and Technical Indicator DescriptorsÂ
• Assist the M&E Specialist in compiling periodic performance reports for MANCO, EXCOM and BoardÂ
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation.Â
• Assist to continuously track, monitor and measure Monitoring and Evaluation performance against set standards and performance targets Â

Minimum Qualifications and ExperienceÂ

• National Diploma in Public Administration/Public ManagementÂ
• 2 years’ working experience in administrationÂ
• Knowledge of MS Word, MS PowerPointÂ