Purpose of the position:

• The purpose of this position is to provide a comprehensive administrative service to the line managers and Human Resources (HR) team to ensure accurate and complete record-keeping for all employees.

Minimum Requirements    

• Matric
• One-year diploma in Human Resources Management
• VIP Payroll, Sage People or any other HR Systems 
• Experience working on ATS (Applicant Tracking System) would be an advantage
• At least 3 years’ experience working in an HR/Recruitment environment
• Proven experience MS Office
• Knowledge of legislations, PAYE, UIF, filing and admin
• Proficiency in English, Afrikaans / IsiXhosa language

Duties and Responsibilities    

• Prepare necessary documentation on request for HR audits
• Process new & terminating employee information accurately
• Perform verification checks on new employees prior to employment
• Load job advert on recruitment system and post to various job portals
• Scheduling candidate interviews
• Providing administrative support to the Recruitment department
• Ensure the effective tracking of the candidate lifecycle through the identified recruitment management system
• Capturing of data on the e-HR system as required
• Ensure efficient management of the VIP leave module (ESS)
• Provide Divisions with regular leave reports
• Ensure all documentation relating to the termination of service are completed
• Obtain relevant documentation and forms from new employees
• Ensure new records are opened timeously and that all required documentation are contained in the files
• Carry out general administrative duties relating to Performance Management, Employee Relations

Skills and Competencies    

• Excellent communication skills
• High attention to detail
• Excellent computer literacy and IT skills
• Problem-solving
• Stakeholder management
• Excellent organisational and administration skills
• Reporting, analysis and statistics