PURPOSE OF THE ROLE

• A GRV Clerk (Goods Receiving Voucher Clerk) is responsible for accurately processing and recording goods received into the retail shop.
• This includes verifying deliveries against purchase orders, reporting any discrepancies, and maintaining up-to-date documentation to ensure accurate inventory records.
• This is a maternity cover (Fixed term contract) position, based in Hilton Bloemfontein

Requirements

KEY RESPONSIBILITIES

• Receive Proof of Delivery (POD) book and invoices from supplier trucks.
• Inspect goods for accuracy (quantity, weight, condition) and sign the POD after verification.
• Note any shortages or oversupply for supplier follow-up.
• Perform a blind check against the supplier’s invoice and request a Supervisor double-check if variances are found.
• Log supplier delivery in the Truck Register (Excel).
• Record and maintain documentation, including invoices, delivery notes, PODs, and GRV documents.
• Sign off and return any pallets to the supplier.
• Match invoices to Purchase Orders (POs) on the system.
• Raise claims for shortages, damages, oversupply, or price differences according to internal procedures.
• Complete the full GRV process
• Capture received stock in the system
• Confirm selling price with Supervisor and update accordingly
• Assist with stock control and participate in periodic stocktakes.
• Stay informed on stock items and trading terms with new suppliers.

QUALIFICATIONS & EXPERIENCE

• Matric certificate or equivalent qualification.
• Proven experience of at least 1 years in similar positions, with a preference for experience within the FMCG Retail industry.
• Some knowledge of a Value Chain environment will be advantageous.

OMPETENCIES REQUIRED

• Building and maintaining relationships with strong interpersonal skills – living out the company values and unique HO HOLA culture.
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast past and dynamic environment.
• Ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Strong communication skills.
• Accuracy and attention to detail.
• Strong time management skills.

CLOSING DATE

• 30 August 2025