Duties/Pligte

Assisting the Director: CGE and the Senior Programme Manager:

• USM with planning, budgeting, financial reporting and administration within the CGE.

Student financial administration for incoming mobility students:

• Issuing invoices to students or Study Abroad providers according to the applicable incoming mobility agreements (including AIFS and groups)
• Communicating with incoming mobility students regarding their student finances (including during the semester welcome and orientation programme) and to assist with loading academic services
• Closing student accounts, including collecting outstanding fees before the issuance of academic transcripts.

Financial support and advice services to USM staff (including cost centre management):

• Processing invoices and requisitions, especially regarding incoming short programmes
• Processing lecturer payments via the HE system
• Preparing financial reports for USM programmes and projects
• Processing ad hoc financial administrative requests related to CGE, e.g. Global Week, Study Abroad Fair and International Food Evenings.
• Processing travel bursaries for outgoing South African students.
• Ensuring that all financial activities comply with Stellenbosch University’s policies.

Job Requirements/Pos Vereistes

•  Relevant post-school qualification (B-degree or Diploma).
• At least three years’ experience in a university administrative environment.
• Strong financial management, organisation and administration skills.
• The ability to plan strategically, solve problems and manage large volumes of information with attention to detail.
• Excellent time management and organisational skills with the ability to prioritise tasks.
• Strong interpersonal and verbal and written communication skills.
• Initiative, the ability to exercise good judgement and accuracy in work with minimal supervision.
• Proven computer proficiency (MS Word, Excel, Outlook, Internet).
• The ability to work effectively in a team.

Recommendation/Aanbeveling

• Experience in financial administration of student accounts in a higher education environment.
• Expertise in the use of the University’s administrative and financial systems.

Closing Date :  20-Jun-2025