Job description

Responsibilities:

The Faculty of Engineering and the Built Environment is recruiting a Faculty Officer III to support the Head of Faculty Administration (HFA) in the execution of his/her duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent support.

• Handle problems related to applications. Select student applicants.
• Sign-off the registration approval of students.
• Source all documentation pertaining to the lifecycle of the student.
• Plan and oversee the logistics related to examinations and graduations for the faculty. Act as custodian of the current student’s academic record.
• Assist the HFA with assessing and correcting the quality of Academic Administration data captured for a student records.

Minimum requirements

• A relevant Degree/Advanced Diploma (NQF 7).
• Minimum of 5 years’ experience in academic and student administration with a higher education institution.
• Proven computer skills in Windows and MS Office.
• Minimum of 5 years ITS experience
• A minimum of 3 years’ experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment

Competencies and Behavioural Attributes:

• Good communication skills (written and verbal) with high level of proficiency in English
• Good oral communication in at least one other language
• Good planning and organisational skills
• Computer literacy, including MS Office (MS Word and Excel)
• Excellent interpersonal skills
• Good problem-solving and numerical skills
• Extensive relevant experience in academic administration and management of student data
• A flexible and versatile team player who will work and excel in any environment
• Attention to detail
• Reliability and Integrity
• Good people management and time management
• Ability to work under pressure in a complex environment.

Recommendations:

• Experience in Committee Administration would be advantageous.
• Understanding and Implementation of faculty rules and regulations.
• Understanding and Implementation of Academic Regulations.
• Understanding and Implementation of UJ policies, procedures and processes.
• Experience with Application Ranking System (ARS) selections procedure.