Description

PURPOSE

• To ensure the efficient, cost-effective, and safe operation of our company’s central office facilities, while leading procurement and vendor negotiations to support operational excellence for Pep.

KEY RESPONSIBILITIES

Facilities Management Leadership:

• Provide strategic and operational oversight for facilities management, cleaning teams, and postal/logistics services at our central office.
• Ensure optimal functioning of all office infrastructure, including HVAC, electrical systems, security, and maintenance.
• Manage vendor contracts, service level agreements (SLAs), and budgets to ensure cost-effective operations.
• Lead and develop a high-performing team, fostering a culture of accountability and continuous improvement..

Health & Safety Compliance:

• Act as the designated Health & Safety Officer in line with OHSA Section 16.2, ensuring full compliance with all regulatory requirements.
• Conduct regular workplace risk assessments, safety audits, and inspections to identify and mitigate hazards.
• Develop and implement health & safety policies, procedures, and training programs for employees.
• Investigate incidents, report findings, and enforce corrective actions to prevent recurrence.
• Liaise with the Department of Employment and Labour and other regulatory bodies on compliance matters.

Sustainability & Business Continuity:

• Drive energy efficiency initiatives (e.g., solar power, backup generators) to mitigate load-shedding disruptions.
• Implement waste management and recycling programs in line with company ESG goals.
• Oversee emergency preparedness, including fire drills, evacuation plans, and crisis response protocols.

Requirements

ROLE  REQUIREMENTS

Qualifications:

• Degree/Diploma in Facilities Management, Property Management, Occupational Health & Safety, or a related field.
• Certification in OSHA compliance, SAMTRAC, or equivalent (required for Section 16.2 appointment).

Experience:

• 5+ years in facilities management, preferably in retail, corporate, or large-scale environments.
• Proven track record in Risk mitigation, health & safety management and regulatory compliance.

Skills & Knowledge:

• In-depth understanding of South African labour laws (OHSA, BCEA, COIDA, SANS 10400).
• Proficiency in CAFM software, MS Office, and incident reporting systems.
• Strong leadership, negotiation, and stakeholder management skills.

Competencies:

• Directing
• Negotiating
• Leadership
• Providing feedback
• Initiative
• Performing under pressure
• Analysing & forming opinions
• Helicopter view