Job Summary

• To coordinate, plan & deliver day-to-day team tasks & activities in order to execute administration services accurately & timeously in support of org. policy compliance through the execution of predefined objectives as per agreed SOPs.

Job Description

Requirements:

• Provide administrative and secretarial support to the Business Banking Compliance Executive Head and the reporting team
• Manage the diary of the direct line manager and team where required, reminding him/her/ them of future commitments and matters requiring attention.
• Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.
• Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process.
• Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed
• On request from any team member, print and bind presentations or newsletters or other material.
• Take charge of office moves for team members including liaison with building management and IT.
• Take charge of general office administration including ordering of stationery and groceries, restocking printers etc. Ensure that adequate reserve stock is ordered.
• Build and maintain a contact database for the team and ensure that data is kept current.
• Maintain project documentation for departmental projects on request. Ensure that documents and reports are adequately completed by team members.
• Maintain files for team documentation.
• Record and relay telephone messages for team members who are out of the office.
• Type correspondence, management reports or other documents on request from the line manager or any team member.

Minimum requirement:

• 5 -10 years Executive Administration experience

Education

• Higher Diplomas: Office Administration (Required)

End Date: November 10, 2025