REQUIREMENTS:

• 3 year National Diploma or qualification at NQF6 in Information/ Business Management/ Information Technology/Computer Studies/Information Systems is required. Formal Project Management Certification will be an added advantage. Knowledge and Understanding of Good Corporate Governance principles (King Report), PFMA and Treasury regulations.
• Minimum of 3 years’ experience at a junior managerial level in business analysis or business process management and/or ICT project management environment is required. Traveling and extended working hours may be required.

DUTIES:

• Manage the rendering of programme and project Management support. Ensure project management of multiple projects at all stages of the project(s) lifecycle (from initiation to implementation). Ensure responsibility for implementing and leading Lean Portfolio Governance, including planning, reporting, value/benefits management, risk and dependency management capabilities.
• Drive scope and requirement gathering, option analysis as design end-to-end business processes and business solutions. Proactive issue and risk management identification and solutions. Ensure the proactive tracking of the project schedule to agreed targets. Lead the project to ensure scope is managed, project objectives are met, and an appropriate level of detail is applied. Drive the successful execution of internal projects. Coordinate project management, and ensure resources are effectively and efficiently managed.
• Coordinate crossline of business initiatives. Manage the process of capacity building within the GPW. Lead the execution of strategic transformational programmes/projects through active engagement with stakeholders across business units, and in partnership with delivery teams and supporting functions. Support strategic project demands through collaboration to map out scope, estimate work and coordination of requirements, including applying continuous improvements.
• Build organizational culture, behaviours awareness and maturity related to portfolio, programme and project management. Lead and manage multiple cross-functional teams through implementation, ensuring all team members understand their roles and responsibilities, and agreed outcomes are realised. Manage EPMO System Administration.
• Conduct research on applicable software that is tailor made to GPW’s needs. Conduct resource and capacity planning. Develop strategic PMO plan and system. Ensure a centralised office to provide GPW-wide guidance, governance, standardised processes, and project portfolio management practices, tools, and techniques. Select, plan, procure and execute a variety of different work packages or containers, including, but not limited to, traditional projects.
• Ensure an integrated and implemented EPMO System for GPW’s needs to include project demand management; project planning and management; time management; resource management; resource capacity planning; project portfolio management; project collaboration; programme management; reporting services; security and user management; integration and usability. Ensure effective promotion and practice of good corporate governance and compliance pertaining to policies, legislations and regulations.
• Ensure good governance within the division in line with Kings Report and other related legislation. Ensure effective management of compliance with legislation, regulations, GPW policies and procedures. Ensure compliance with all audit requirements within the division. Represent the division and GPW at strategic, management and other forums. Draft or delegate and submit reports that are required or delegated by Ministry, Board, COE or other Branches. Facilitate the implementation of business/operational norms and standards where applicable.
• Adhere to and promote statutory prescripts and the Code of Conduct. Provide managerial activities. Monitor and ensure proper utilisation and maintenance of equipment. Evaluate and monitor performance appraisal of subordinates. Ensure capacity building and training of staff. Develop job descriptions for subordinates. Implement workplace discipline; Effective management of sub-ordinates’ leaves. Allocate work. Provide inputs to the monthly and quarterly reports sufficient/aligned to Business Plan/APP/Strat Plan.
• Provide inputs to the annual spending plans aligned to business plan on coming year. Perform a stakeholder analysis for the component and identify their needs – incorporate in business planning process. Develop/review internal work processes (SOPs); and Provide inputs on the development / review of Business plans with clear roles and responsibilities assigned with the resources requirements identified.