About the role

• The Data Analyst is responsible for the day-to-day analysis and administration of lease agreements, ensuring accuracy in lease records, timely processing of lease-related transactions, and compliance with financial and regulatory requirements. Reporting directly to the Data & Tech/Lease Controller, the Data Analyst plays a critical role in maintaining lease documentation, updating data across the various lease administration and financial systems, for processing payments, and coordinating with landlords, finance teams, and internal stakeholders to ensure seamless lease operations.

What will you bring:

Inherent requirements for the position:

• Bachelor’s degree in Data Science, Information Systems, Economics, Finance, Property or a related field.
• 3+ years of experience performing end-to-end data analysis (collection to cleaning to visualization to insights).
• Experience in data validation and accuracy checking.
• Experience working with lease management and financial systems.
• Strong understanding of lease payment processing and documentation.
• Experience in lease administration, real estate, or property management (added advantage).
• Familiarity with lease agreements, financial reconciliation, and IFRS 16 lease accounting (added advantage).

Additional demonstrable requirements:

• Strong analytical skills.
• Attention to detail and accuracy in financial and lease-related data entry.
• Proficiency in lease management systems and Microsoft Office Suite.
• Effective communication and interpersonal skills for liaising with landlords and stakeholders.
• Ability to prioritize tasks and work under tight deadlines.
• Problem-solving skills for resolving lease-related issues efficiently

Performance metrics:

• Accuracy and completeness of lease data, documentation and records.
• Timeliness of lease payment processing and reconciliations.
• Compliance with lease agreement terms and regulatory requirements.
• Effectiveness in lease tracking and reporting.
• Stakeholder and landlord satisfaction in lease administration processes

What will you be doing:
Lease Documentation & Record Keeping:

• Maintain and update lease agreements, amendments, and other related documents in the relevant lease management system
• Ensure all lease records are accurately documented and stored in the lease and document storage sytem(s).
• Track key lease dates, including commencements, expirations, renewals, and break clauses.
• Assist in the preparation of lease-related reports for internal and external stakeholders.

Lease Payment Processing & Reconciliation:

• Verify rent calculations, service charges, and lease escalations for accuracy
• Assist in the reconciliation of lease payments with financial records.
• Coordinate with the finance and accounts payable teams to resolve any lease related billing discrepancies.

Compliance & Regulatory Support:

• Ensure lease agreements comply with company policies and relevant regulations.
• Support compliance with IFRS 16 lease accounting standards by providing accurate lease data.
• Assist in audits and regulatory reviews by preparing necessary lease-related documentation.
• Work closely with the Data & Tech/Lease Controller to ensure financial reporting accuracy and regulatory compliance.

Stakeholder & Landlord Coordination:

• Act as the first point of contact for landlords regarding lease administration matters.
• Coordinate lease-related communications between landlords, legal teams, and internal stakeholders.
• Support the Transaction Management team in lease negotiations, renewals, and dispute resolution.

Lease Portfolio Monitoring & Reporting:

• Generate lease portfolio reports, including rent rolls, upcoming lease expirations, and financial obligations.
• Maintain a lease tracking system to provide visibility into upcoming critical lease events.
• Ensure timely submission of lease-related reports to the Data & Tech/Lease Controller and/or Transaction Management lead and senior management.