Description

• Monitor stock levels to prevent over or understocking;
• Gain approval for requests and order stock as required;
• Capture vendor information for billing purposes;
• Maintain records of uniform distribution;
• Evaluate and process uniform requests in line with company policy;
• Track shipments and address delays;
• Assist with coordination of uniform fittings;
• Address all queries related to uniforms as well as order discrepancies;
• Monitor PPE inventory levels to ensure adequate supply and prevent shortages or overstocking;
• Submit procurement requests and obtain necessary approvals before placing PPE orders;
• Capture and maintain accurate vendor information for invoicing and compliance purposes;
• Maintain detailed records of PPE distribution to employees and departments;
• Review and process PPE requests in line with company policies and health and safety standards;
• Track deliveries and proactively resolve any delays;
• Support the coordination of PPE fittings or sizing requirements where applicable;
• Respond to all PPE-related queries;
• Assist Cabin, Ground and Flight Deck with ACSA parking applications;
• Address parking related queries;
• Upload invoices and cost coding to Finance;
• Update the parking list monthly;
• Collect, sort, distribute, or prepare mail, messages, and deliveries;
• Schedule appointments and meetings where required;
• Book venues and meeting rooms upon request;
• Obtain sign-off on invoices and upload invoices to SAGE X3 for approval and payment;
• Assist with obtaining quotations from suppliers when relevant;
• Share general notices and other communications with Cabin, Ground and Flight Deck.

Requirements

• Grade 12 or Equivalent (Essential);
• 1-3 years Administration experience (Essential);
• Experience in the aviation industry (Desirable);
• Sound knowledge of MS Excel, MS word and MS Outlook (Essential).