Job Description

Key Responsibilities

Creditors Administration

• Capture and process supplier invoices and credit notes on Sage (Pastel / Sage/Evolution).
• Perform supplier statement reconciliations and resolve discrepancies timeously.
• Ensure all invoices are properly authorised and supported before processing.
• Maintain accurate and up-to-date supplier master data on Sage/pastel/evolution.
• Follow up on outstanding invoices and supplier queries.
• Perform all tother administration tasks

Reconciliations & Reporting

• Reconcile creditor accounts to the general ledger.
• Assist with month-end and year-end closing procedures relating to creditors.
• Provide supporting documentation for audits and internal reviews.

Compliance & Controls

• Ensure compliance with company policies, internal controls, and financial procedures.
• Ensure VAT is captured correctly in line with SARS requirements.
• Maintain accurate filing of all creditor documentation (physical and electronic) as per company policy.

Stakeholder Engagement

• Liaise professionally with suppliers regarding payments and queries.
• Work closely with procurement, stores, and finance teams to resolve invoice discrepancies.

Qualifications

Qualifications

• Matric (Grade 12) – compulsory
• Certificate/Diploma in Accounting, Finance, or Bookkeeping – advantageous

Experience

• Minimum 2–3 years’ experience in a creditors/accounts payable role
• Proven experience working on Sage (Pastel or Sage Evolution) – essential

Additional Information

Skills & Competencies

• Strong numerical and accounting skills
• High attention to detail and accuracy
• Good understanding of VAT and basic accounting principles
• Strong organisational and time-management skills
• Ability to meet strict deadlines
• Good communication and interpersonal skills
• Proficient in MS Excel and MS Office