Minimum Requirements

• CIS/equivalent qualification in company secretariat focus
• 2-3 years’ experience in company secretariat environment
• Proven customer orientation
• General administration and/or secretariat experience
• 5 years minute taking experience
• MS Office Suite
• Willingness to work irregular hours or as and when required

Primary Duties

• Prepare notices, agenda and meeting packs within the prescribed timelines
• Attend meetings, record and take minutes
• General office administration, planning and coordination
• Circulate minutes and communicate resolutions
• Collate and follow up on reports, submissions and meeting documentation for compilation of the Bid committee pack
• Arrange delivery and ensure timely distribution of meeting documentation
• Book the meeting venue, catering and assist with travel bookings
• Maintenance of bid committee documents, record keeping and ensuring that documents are readily available
• Ensure that minutes are signed by the Chairperson and submitted to records department for safekeeping
• Maintain minute books and other statutory registers in accordance with the legal requirements and best governance practices
• Type documents, reports and letters for preparation of meetings
• Maintain, update and upload information on the Board portal
• Ad hoc duties as required from time to time