Requirements

• A relevant 3-year tertiary qualification in Administration/Secretarial. Minimum Three (3) years’ experience in Committee work, administration and secretarial.

Duties

• Record and prepare minutes of the Governing Board and its committees including (ad-hoc committees) and stakeholders’ sessions. Prepare and have agendas delivered for the Governing Board and its committees including (ad-hoc committees). Arrange official transport and accommodation for Board and Committee members through Supply Chain Management section.
• Update outstanding Board Resolutions Register by collating information from various divisions. Follow up with Executives/Managers on all reports due to be submitted to committees including ad-hoc committees. Prepare and distribute to all Executives/Managers schedule of meeting dates with the closing dates for reports for the financial year.
• Prepare schedules of the Governing Board and its Committee meetings dates of every financial year. Arrange venues and logistics for the meetings of the Governing Board and its committees.
• Arrange appointments for the Chairperson and Governing Board members regarding official business of the VOCMA. Keep filing systems for verification