KEY RESPONSIBILITIES:

• Plan the monitoring and routing of reports through various committee levels, follow up/monitor and track the implementation of resolutions, manage the times allocated for implementation from one month to one year and more, plan submission of routine reports.
• Follow proper procedures relating to Internal Meetings e.g. proper notice of meeting, disclosure forms, attendance registers, etc., record and minute meetings and note resolutions within applicable Regulations, adherence to Terms of Reference.
• Properly capture resolutions taken at Committee level, distribute timeously and implement within given timeframes, report on implementation status on regular basis in terms of directive Senior Committee Officer, ensure that deferred reports are resubmitted to next meeting, obtain reports, ensure procedural compliance, route reports to relevant committees, and compile agenda (including formatting, word processing and copying).
• Edit reports emanating from departments to ensure compliance with format, etc. as stated above and correct use of language, write reports for submission to Committees, e.g. future dates of meetings and covering reports for schedules submitted by other departments.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Grade 12(NQF4)
• Good command of written and spoken English
• 3 years’ experience in committee administration in Local Government or 2 – 3 years Senior Secretarial experience including minute taking. Computer literacy and proficiency in Word processing