Job Description

• Dis-Chem Pharmacies’ in Paarl Mall has an opportunity available for a Clinic Receptionist to join the team.
• The main purpose of this role will be to attend to patients on the phone and in person.
• Coordinate and organize appointments and documentation to facilitate the smooth running of the clinic and support the delivery of quality patient care.

Minimum Requirements:

Essential:

• Grade 12 / Matric

Job Description:

• Register patients according to established standards.
• Assists patients in completing necessary medical forms including medical insurances.
• Monitor and maintain the clinical equipment, stationery and medication required.
• Inform patients of clinic procedures and manages patient’s records.
• Open new patient files according to standard procedures.
• Ensure patient information is correct.
• Process medical aid payments.
• Move patients through appoints as scheduled.
• Obtain medical reports if required.
• Ensure the reception area is clean and maintained to safeguard the patient’s privacy and confidentiality.
• Answer all incoming calls within a reasonable time according to Dis-Chem standards.
• Use proper telephone etiquette when speaking with patients over the phone.
• Give relevant and accurate information to callers regarding their requests, questions or concerns.
• Ensure to take down caller details on all calls that come through to the switchboard for the third time, and email the relevant staff.
• Ensure you are taking the correct message from the callers – repeat the message to the caller for confirmation.
• Take extra care when taking caller contact details – repeat the details to the caller for confirmation.
• Ask the caller adequate question to ensure the correct message is transferred.
• Ensure that messages or calls get transferred to the correct person at all times.
• Assist walk-in guests in reaching staff for in regards to meetings and/ or deliveries.
• Provide customers with area codes, work telephone numbers and other relevant information when requested.
• Ensure customers, guest and callers receive relevant feedback, within good time, regarding queries.
• Helps patients in distress by responding to emergencies.
• Advice and assist patients regarding medical aid authorization procedures.
• Follow up with patients regarding any feedback requested.

Competencies

Essential:

• Ability to work under pressure
• Deadline driven
• Follow and give oral and written instructions

Advantageous:

• N/A

Special conditions of employment:

• South African citizen
• Dedicated work station – Sit at desk most of the day
• MIE, clear criminal and credit
• Driver’s license and/or own reliable transport

Remuneration and benefits:

• Market-related salary
• Medical aid
• Provident fund
• Staff account

Closing Date: 26 June 2025