JOB PURPOSE:

• The purpose of this role is to provide accurate administrative support in the management, recording, and reconciliation of company fixed assets. The Clerk: Fixed Assets is responsible for ensuring, efficient processing of asset transactions, and compliance with asset management policies and procedures.

Key Responsibilities: 

• Capture and maintain accurate records of all fixed assets in accordance with company policies.
• Process all asset acquisitions, disposals, transfers, and write-offs promptly and accurately.
• Assist in conducting regular physical verification of assets and resolve discrepancies.
• Prepare and reconcile detailed fixed asset registers for audit and management purposes.
• Liaise with various departments to ensure proper tagging and tracking of assets.
• Ensure adherence to internal control policies relating to fixed assets.
• Maintain accurate documentation and support for all asset transactions.
• Support audits by preparing and supplying required fixed asset information.
• Assist with month-end and year-end closing activities related to asset accounting.
• Respond to queries from internal and external stakeholders regarding fixed assets.
• Assist finance team members with asset-related financial reporting requirements.
• Maintain filing systems for asset documentation in line with company procedures.

Required Experience:

• At least 2-3 years’ experience in an administrative or accounting support role, preferably in fixed asset management or finance.
• Strong reconciliation and reporting experience.
• Experience working with asset management systems or accounting software is advantageous.
• Previous experience in a retail environment would be advantageous.

Qualifications Required:

• Grade12 Certificate/Matric is required.
• A relevant certificate or diploma in Finance, Accounting, or Business Administration is desirable.

Essential Skills and Competencies:

• Strong attention to detail and high standards of accuracy.
• Good organisational and time management skills, with the ability to prioritise work effectively.
• Excellent numerical and data capture skills.
• Professional communication skills, both written and verbal.
• Proficient computer literacy, including MS Excel and data management tools.
• Ability to work independently and collaboratively within a team environment.
• Strong customer care ethos and willingness to support colleagues across departments.