Your talent and positive mental attitude mean you are able to deliver on the following responsibilities:

• Efficient operation of the frontline reception for the Semono Building and provide professional, prompt, courteous and knowledgeable service
• Taking of messages and dealing with general queries from parents, students, staff and service providers
• Administrative duties including, receiving/sending of emails; sorting and distribution of internal mail, accepting deliveries, organising meetings, and any other ad hoc requests which impact on the effective functioning of the Operations Department
• Maintain and Administer the Electronic Facilities Booking System
• Coordinate bus bookings for staff/students
• Maintain and Administer the access control database with Security
• Capturing of purchase orders and invoices on the procurement system
• On boarding of Operations Department vendors

The requirements of the position:

• National Certificate in basic Office Management and Administration or equivalent,
• 3-5 years’ experience in reception and office administration, preferably within a customer service environment,
• Solid computer literacy with a sound knowledge of Outlook, MS Word and MS Excel specifically,
• Strong communication and inter-personal skills along with excellent telephone etiquette,
• Interacting with parents, staff and the broader Saints community intelligently and respectfully, ensuring high levels of diplomacy and tact,  
• Customer service orientation with the ability to prioritise, multitask and work under pressure,
• Initiative and problem-solving abilities, and must be able to work without supervision,
• Punctuality, honesty and reliability are essential,
• Any staff member working within a school is required to have a sexual offender’s and criminal clearance certificate,
• A willingness to work within the values, Christian ethos and mission of the College as well as participation in the broader life of the school.5