Job description

• Administer the RFP/Q processes and procure goods, services or equipment on behalf of Mintek in line with the procurement policy, procedures and legislation
• Apply the pillars of procurement in all procurement transactions to ascertain conformance with the PFMA
• Negotiate the best prices and purchasing conditions with regards to products purchased.
• Adhere to standard terms and conditions of purchase for Mintek.
• Ensure that quotations/proposals are obtained for all purchases.
• Ensure that goods, services or equipment are available at the right time,place,quantity,quality and price
• Apply the preferential procurement regulations in the evaluation and adjudication of quotes/proposals
• Apply BBBEE and specific goals in the evaluation and adjudication of quotes/proposals
• Participate in the procurement planning process
• Process requisitions/procurement plan deliverables timeously
• Peruse end-user specifications and advise on modifications where required, champion the use of specification committees were necessary for cross-functional input
• Issue RFP/Q to market timeously and observing accuracy of information issued to prospective bidders/suppliers
• Participate in site visits or supplier briefing sessions as and when required
• Remain abreast of products, prices and quality to ensure that purchases are of the best quality and at the most economical price
• Process purchase orders timeously ensuring that all relevant details are accurate and that all appropriate documentation is attached on the purchase order on IFS.
• Expedite the authorization of purchase orders and ensure POs are sent to the suppliers timely
• Facilitate the preparation of motivations as and when required and ensure that all deviations are processed are recorded accurately
• Coordinate with contracts management to ensure that the contract drafting process is initiated timely as and when needed
• Expedite deliveries with suppliers and follow-up on invoice payments
• Maintain clear and consistent communication with end-users to ensure awareness of the status of the procurement transaction
• Remain abreast of products, prices and quality to ensure that purchases are of the best quality and at the most economical price
• Administer the deviations process accurately and advise end-users on correct application of deviations when required to
• Assist in detecting and averting non-compliances with procurement process and escalate possible irregular expenditure identified
• Proactively resolve supplier and end-user queries

Minimum requirements

Educational Requirements:

• Bachelor’s Degree in Supply Chain Management/Logistics/Finance
• Ideal: Bachelor’s Degree in Supply Chain Management/Logistics

Experience Required:

• Minimum: 2 – 3 years in a procurement/SCM environment