Job Description

 Key Performance Output

The successful candidate will be reporting to the Manager Airport Security Operations Centre and will be responsible for but not limited to the following:

• Perform office administration.
• Provide administrative support during the implementation of interventions.
• Monitor stock levels and purchase stationary and /or sundry for the office.
• Administer and monitor financial processes.
• Monitor of OPEX and CAPEX expenditure.
• Generate procurement orders.
• Work with petty cash and invoices.
• Ensure that relevant policies and standard operating procedures (or adverts) are up to date on relevant systems/intranet.
• Maintain documents and relevant document management system.
• Update relevant notice boards and communique to stakeholders.
• Manage and coordinate relevant Manager’s dairy.
• Respond to request, queries and complaints as and when required. Escalate to relevant personnel when unresolved.
• Manage and coordinate relevant Manager’s dairy.
• Manage internal and external incoming calls as well as emails.
• Make necessary travel and accommodation arrangements.
• Oversee daily housekeeping of relevant area.
• Monitor access control as and when required.
• Prepare letters, reports, memoranda, presentations and other relevant documentation.
• Assist in preparation of tender documentation.
• Adhere to statutory regulations, organisational standards, policies and procedures.
• Report non-compliance and implement corrective actions to ensure compliance.

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required:

• Diploma in Office Administration is advantageous.
• National Senior Certificate: Grade 12 is essential.
• 1 – 2 year (s) operational experience is essential.
• Knowledge of standard office administration practices and procedures.
• Code B motor vehicle license.
• MS Office Intermediate proficiency

Competencies

• Financial management
• Risk management
• Contract management
• Fraud examining skills
• Interpersonal skills
• Conflict management

Apply Before: 07/16/2025