Description

• Assists in coordination of projects research implementation and administration (e.g. booking of flights and accommodation for the core research team, overtime & leave schedule).
• Assist with project budgets (including petty cash), plan, and assist with procurement activities and adheres to financial administrative controls.
• Assists with capturing PDAs and PDEs for the team.
• Assist with CAPEX management
• Compiling reports
• Schedules meetings with external research collaborators.
• Provide verbal and written feedback on work activities.
• Answer incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel and departments.
• Direct and escort visitors/guests/members to appropriate destination or waiting rooms.
• Monitor visitors’ access.
• Sort and distribute correspondence, mail, messages and courier deliveries.
• Support the Mission, Vision and core values of the ARC.
• Other general administrative duties as required by the supervisor.

Requirements

• Administration/Secretarial Diploma.
• A minimum of 1 year clerical admin or receptionist and switchboard operator experience.
• Experience in working on ESS and SAGE will be an added advantage.
• Prior experience in project administration will be beneficial.
• Prior experience in petty cash management will be an advantage.
• Good Interpersonal skills.
• Telephone etiquette.
• Proficiency in MS Office,
• Excellent Communication skills (verbal and written).
• Ability to deliver excellent customer service, externally and internally as well with maintaining confidentiality.
• Experience in handling multiple tasks.
• Ability to make informed decisions quickly and execute those decisions with confidence.
• Proven experience in working with large teams.
• A Driver’s license Code 8 or 10 will be an added advantage.

CLOSING DATE FOR APPLICATIONS: 24 September 2025