Responsibilities

Financial Management and Reporting:

• Execute monthly/quarter/year-end Close processes to ensure timely and accurate Close and financial analysis, ensuring accurate accruals compilation and posting, detailed trial balance analysis and review.
• Oversee the maintenance of accounts and records by managing disbursements, expenses and income.
• Compile and analyse financial information through preparation of reports, general ledger entries and journal entries.
• Assist the Finance Manager in overseeing the accounts payable function.
• Ensuring the availability of funds to support business operations, managing cash flows, and optimizing working capital.
• Assist in the production of financial statements, budgets, and other financial reports.
• Monitor departmental spending, project expenditures and provide variance analysis support to department heads and project leads.

Audit, Planning and Execution:

• Assist the Finance Manager in executing the annual audit.
• Collaborating with auditors and assisting with the audit planning and execution.

Fixed Asset Management:

• Maintain and update the fixed asset register on Sage intact.
• Perform regular reconciliations of fixed asset general ledger accounts and fixed asset register.
• Ensure accurate monthly accounting for fixed assets and depreciation.

Payroll Reconciliation:

• Perform a reconciliation between general ledger, payroll and exception reports.

VAT Calculations, Reconciliation and Submission to SARS:

• Prepare and submit VAT returns to SARS within stipulated deadlines.
• Ensure compliance with SARS regulations on VAT returns.

Revenue Management:

• Perform AR analysis reviews by collaborating with the Debtors and Cashbook Clerk to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Oversee invoices created by the Debtors and Cashbook Clerk according to company practices and ensures that monthly statements are sent to beneficiaries.
• Perform and review timely monthly GL account reconciliations. This includes reconciling revenue accounts and reviewing bank reconciliations performed by the Debtors and Cashbook Clerk.

Payroll Reconciliation:

• Supporting systems automation and process optimization within the Finance Department.
• Drive compliance in all finance-related matters and ensure compliance with Organisational, Intercompany and local policies, statutory requirements.
• Establishing and maintaining internal controls to ensure the accuracy and integrity of financial information, safeguarding assets, and preventing fraud.
• Other projects as assigned by the Finance Manager.

Requirements

Qualifications and Experience: 

• Bachelor’s degree in Accounting, Finance, or related field is essential.
• Minimum 5 years of accounting experience.
• Experience with working in externally funded projects.
• Ability to build and maintain relationships with diverse stakeholders.
• Ability to work independently and as part of a team.

Required Skills:

• Proficiency in Microsoft Office Suite and a strong command of accounting packages, including Sage Intacct and Pastel.
• Advanced Excel skills required.
• Good accounting and tax knowledge SARS E-filing.
• Journal and reconciliation experience (non-negotiable).
• Exceptional attention to detail, effective communication skills, and strong administrative capabilities.