CORE PURPOSE OF THE JOB

• To provide administrative support to the Sales representatives (advances) in respect of finance deals approved, to ensure that the pre and post administration aspects of the respective deals are completed in an efficient and effective manner with strict adherence to the Bank’s policies and procedures.

MAIN FUNCTIONS OF THE JOB

Sales Administration

• Creation of non-FICA compliant customers and sureties on the bank’s system
• Updating of existing CIF information on the system which includes customer demographic information and financial information for individuals and companies.
• Creation of the necessary General Accounts for each customer,
• Creation of vendors and Vendor Payable accounts.
• Liaising with Sales representatives regarding queries on a specific customer creation.
• Creating collateral on FMS for all finance transactions.
• Creation of all finance facilities on core banking system for new, increase, decrease and modification for all Finance products.
• Scanning all necessary information on the Bank’s document management system
• Creation of drawdown on core banking system for finance deals in order for documents to be extracted by Credit Administration Hub.
• Conducting Watch list checking for onward submission
• Updating of Murabaha Trade Facilities upon review.

 Pay-out

• Finalising IIS drawdowns and submission to Supervisor / Advances Support Manager for approval for motor vehicle, trade and equipment deals.
• Capturing IIS drawdowns and submission to Supervisor / Advances Support Manager for approval for Musharaka 3rd Party and Equity deals.
• Capturing CSM Swift / Corp for payments to be processed.

Post Pay-out

• Loading of debit orders for all new finance transactions within 10 days from payout.
• Uploading the deal invoice for motor vehicle and equipment onto Sharepoint within 5 days after payout is concluded

 Customer Maintenance

•   Correction of collateral values based on the exposure report submitted by CAH.
•   Updates figures as per Annual Financial Statements on the core banking system for entities once received from Sales

Other

• Capturing of Advances fees on the banks Sharepoint site
• Dealer / Supplier to be contacted to verify banking details
• Finalisation of Non-Finalised Deal payments

Job Requirements
QUALIFICATIONS

• Matric
• BCOM Degree or Relevant Diploma will be an advantage
• Advanced Computer skills

PREFERRED EXPERIENCE

• 2 years Administration experience
• At least 1 years’ experience within a Financial Services institution will be an advantage

KNOWLEDGE

• Banking