Key Responsibilities

Financial & Data Management

• Capture and maintain the department’s income and distribution matrix (MTD & YTD financials, COI, infractions, complaints).
• Reconcile monthly credit card expenses and submit to the finance department.

Administrative Support

• Handle correspondence, schedule meetings, and manage incoming calls.
• Maintain organized filing systems and ensure documentation is up to date.
• Assist with general administrative tasks as required by the line manager.

Travel Coordination

• Arrange local and international travel bookings (flights, accommodation, car hire).
• Manage foreign exchange requirements.

Supplier & Vendor Management

• Update and maintain supplier files and documentation.
• Ensure compliance with vendor management system requirements.

Content & Communication

• Submit weekly Extranet articles for the Procurement team.
• Keep the team informed of important updates, especially during travel periods.

Project Support

• Assist with ad hoc procurement projects to ensure departmental efficiency.
• Take ownership of specific procurement-related initiatives (e.g., Cayuga bookings and stock control).

General Duties

• Carry out reasonable requests from management.
• Support company functions and events as needed.
• Maintain a professional, respectful, and team-oriented attitude.

Experience & Qualifications

• Prior experience in administrative or procurement support roles
• Exposure to financial reconciliation and reporting
• Studying or completed coursework in Supply Chain Management or related field (advantageous)