Duties & Responsibilities    

• Manage overall performance of all bookkeepers
• Ensure Business Information Files are kept on all customers and updated as and when required
• Obtain signed client invoice checklist from bookkeepers and manage submission of client invoices within stipulated timelines
• Ensure that all order sheets are updated with new pricing and distributed to Bookkeepers
• Manage month end sign off with team and ensure that profit and loss sheets are accurate with detailed explanations on unit performance against budget and forecast
• Ensure that capex submitted is correct, summarized on capex submission sheet and submitted to finance – ensure that Bookkeepers maintain copies of these documents in BIS file
• Co-ordinate all new unit openings and related tasks as set out in the Finance Training Manual
• Finance controller is responsible for certain allocated key account client invoices and statements
• Periodically review supplier statements to ensure that all invoices on statement were captured in Ax
• Manage accurate daily debtors’ allocations through engagement with bookkeepers and relevant operations teams
• Finance Controller to set up weekly debtors’ meetings with team. Get feedback and commitment dates. Forward all feedback to Senior Financial Controller for cash flow forecasting
• Generate monthly journals from bookkeepers on AX
• Communicate purchasing budgets and govern adherence thereto
• Monitoring monthly deadlines and take necessary action if needed
• Ensure compliance to company Finance processes, policies and procedures
• Support and maintain accuracy of financial systems and master data information
• Ensure that all EFT requisitions have been received, summarize on EFT submission sheet and submit to finance for payment
• Generate monthly bonus and leave journals as per unit requirement on AX
• Accrual account and prepayments reconciliation to be done at month end and send to Senior Financial Controller for review
• Ensure correct coding of all sundry creditors for example stannic charges
• Compile the Business Review document and submit to the General Manager to provide explanations and general commentary. Allow adequate time for completion before Business Review, normally around 7 working days after month end
• Preparations and submission of monthly forecast to Senior Financial Controller
• Maintain effective working relationships with team, internal and external clients
• Liaising and supporting the internal & external auditors when required
• Manage annual budget process and ensure accurate completion of budget templates and meeting of deadlines
• Send out deadlines for the month on document submission and sign off time lines

Skills and Competencies    

• Analysing and Interpreting
• Writing and Reporting
• Adhere to Principles and values
• Coping with Pressure and Setbacks
• Planning, Organising and Executing
• Delivering on Results and meeting Customer Expectations
• Leading and Deciding
• Supporting and Cooperating
• Interpersonal skills
• Communication skills: verbal/written
• Commitment and Excellence
• Productivity driven
• Cost Awareness
• Computer literacy- word, excel
• Able to work accurately and under pressure
• Strong analytical capabilities
• Attention to detail is very important

Qualifications    

• Grade 12 and B. Com degree or similar qualification or 5+ years’ experience in a related position
• Previous experience in a similar position would be an added advantage.