Requirements

• A relevant NQF level 6 qualification. Five (5) years experience in general administration and office management environment. The disclosure of a valid unexpired driver’s license.
• Knowledge and understanding of applicable public service policies and strategies. Basic financial management and knowledge of PFMA. Knowledge in secretarial duties and administrative procedures. Computer literacy.

Duties

• Manage and coordinate the flow of information within the office of DDG. Render administrative support services: Procurement of goods and services, ensure that assets register is updated, assist with the coordination of monthly, quarterly and annual reports.
• Quality assurance of documentation and remain up to date with prescripts, policies and procedure applicable to work terrain to ensure efficient support to the Office.
• Ensure meeting of timelines/deadlines to requests. Ensure effective records management system for all submissions and correspondences.
• Arrange / organise workshops and meetings and preparation of meeting packs. Manage queries of the office of the DDG including Parliamentary Questions, Referrals etc. Management of financial and human resources and ensure timeous processing of DDG’s claims, travel requests etc.
• Assist during the compilation of budget in line with MTEF, PFMA, advice and facilitate the process of budget projection with all the project managers / Directorates within the Branch. Attend and support the DDG at meetings.